Contribute/Meetup/MountainView Aug 2014

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Purpose

This meetup is designed to bring together 3 of our community building working groups with internal Subject Matter Experts (community managers, Reps leadership) and internal client partners (functional area representatives).

• During these three days we will work to identify support that the Community Building working groups can offer to our internal partners, as well as create an action plan that will help us get there.
• We will also be focused on integrating solutions that our SME's have already implemented, and creating ways for those to be systematized across the organization.

Attendees

Logistics

We are in Mountain View in The Atom.

Breakfast and lunch will be provided each day. Please come early if you want to take part in breakfast. Each breakfast and lunch will have gluten free and vegan options.

Sessions run each day from 9-5pm Pacific time. There will be a group dinner on Tuesday August 19th at 6pm at Amarin Thai. Please attend that if you can.

Onsite

• Larissa Shapiro (CBT)
• Michelle Marovich (CBT)
• Christie Koehler (CBT)
• Madalina Ana ( SUMO remote Day 1)
• Brian King ( Reps/ Community Engagement)
• Jennie Halperin (CBT)
• Abulkadir Topal (SUMO)
• William Reynolds (Community Engagement)
• Elizabeth Noonan ( Brand/Engagement)
• Lyre Calliope (Pathways Working Group Core member)
• Emily Gologoski ( MoFo Badge Amazingness)
• Amy Tsay (AMO/Marketplace Community Manager )
• Rebecca Billings (QA Community Champion)
• Stacy Martin ( Privacy Maven)
• Janet Swisher ( Developer Relations Community Manager)
• Mike Hoye ( Coding Community Manager)
• Dietrich Ayala ( FxOS Community Ambassador and all around stellar human)
• Amie Tyrrel ( People Team-- Core Contributor Recognition)
• Srikar Ananthula (Pathways Working Group Core member)

Remote

Remote Participation Info

• Day 1 we will facilitate remote participation via Vidyo for the 3 Working Group Sessions. The Introduction portion will be participatory and parts of it will not be geared to remoties.

• Day 2 we are staying flexible with the structure of the work, and will solve for remote participation for the people who appear on vidyo during the first part of the day. ( 9-10am Pacific)

• Day 3 This day is very remote friendly, we can collaborate on planning and documenting via IRC and over Vidyo.

Agenda

Day 1: This day is dedicated to working group updates as well as learning from our community building partners. We will learn what they need from each working group in the coming months. There will also be discussion of what is working well within the org, and where resources or changes are needed around Recognition/Pathways/Education

• 9:00-10:00 Introduction
• 10:00-10:15 Break
• 10:15-11:30 Recognition Conceptualize/Share/Create ( Michelle)
• 11:45-1:00 Lunch
• 1:00-2:30 Pathways Conceptualize/Share/Create (Larissa)
• 2:30-2:45 Break
• 2:45 - 4:15 Education Brainstorm (Christie)

• 6:30 Dinner at Amarin Thai for the whole group.

Day 2: This day is about creating solutions to the high priority work we surfaced on Day 1.

• 9:00-10:00 Prioritize-- Identify the work that will be most impactful for the organization in the next 4 months.
• 10:00-10:15 Break
• 10:15-11:30 Working Session 1
• 11:45-1:00 Lunch
• 1:00-2:30 Working Session 2
• 2:30-2:45 Break
• 2:45 - 4:15 Working Session 3

Day 3: This day is about documenting the solutions, and then clearing all the easy work immediately.

• 9:00-9:30 Regroup from yesterday. Self organize into smaller working groups.
• 9:30-11:30 Documentation-- create clarity from our notes and discussions, capture it all on the wiki for next steps.
• 11:45- 1:00 Lunch
• 1:00-3:00 Clear the easy wins from our priority list together
• 3:30-4:30 Plan for momentum-- what needs to happen next? How will we communicate that?
• 4:30-5:00 Celebrate/Closing It's important that we are explicit about what we've achieved in these three days, and how we expect that to make a difference. We should celebrate as well.

Pathways

Key Learnings and Discussions

What are the key things we discussed, agreed upon, and want to share with the project?

Roadmap

Insert links to updated roadmaps here

Info for next steps

Capture next steps, and how to engage here

Education

Key Learnings and Discussions

What are the key things we discussed, agreed upon, and want to share with the project?

Roadmap

Insert links to updated roadmaps here

Info for next steps

Capture next steps, and how to engage here

Recognition

Key Learnings and Discussions

What are the key things we discussed, agreed upon, and want to share with the project?

Roadmap

Insert links to updated roadmaps here

Info for next steps

Capture next steps, and how to engage here

Organizational Support

If there are resource requests that come out of this meetup, this is where we will capture them, along with the methods of asking for those resources.

If we need executive or leadership support, this is where we will document it, and share plan for requesting specific support from appropriate people.

Etherpad

Find out more notes, links and other information on the etherpad for the meetup: Tuesday: https://cbt.etherpad.mozilla.org/august-wg-agenda-Aug19 Wednesday: https://cbt.etherpad.mozilla.org/august-wg-agenda-Aug20 Thursday: https://cbt.etherpad.mozilla.org/august-wg-agenda-Aug21