Confirmed users
888
edits
Netpolicy/Events/Privacy Lab: Difference between revisions
add Noah's suggetions
(add link to WISP and calendar links) |
(add Noah's suggetions) |
||
| Line 17: | Line 17: | ||
<h2>Creating a Planning Spreadsheet</h2> | <h2>Creating a Planning Spreadsheet</h2> | ||
*Create a tab for a brainstormed list of possible topics. For topic ideas, you can set up a Google Alert for "privacy" to see what's making the news. You can also check publications from organizations such as IAPP. Add to this list each time someone suggests a possible topic. Announce a call for ideas at each Privacy Lab. | *Create a tab for a brainstormed list of possible topics. For topic ideas, you can set up a Google Alert for "privacy" to see what's making the news. You can also check publications from organizations such as IAPP. Add to this list each time someone suggests a possible topic. Announce a call for ideas at each Privacy Lab. | ||
*Create tab for a planning calendar - include basic info for each month such as date, address, seating capacity, link to | *Create tab for a planning calendar - include basic info for each month such as date, address, seating capacity, the link to your event RSVP system (we useEventbrite), site contact, topic, speakers, etc. This allows you to plan out several months in advance. | ||
*Create a tab to list possible hosts and their contact info, address, seating capacity and dates they've hosted or have offered to host. | *Create a tab to list possible hosts (if you plan to move around each month like we do) and their contact info, address, seating capacity and dates they've hosted or have offered to host. The benefits of varying the host is that you develop more people with a vested interest in the success of your events and you reach people because they often have their own distribution lists. | ||
*Create a tab to keep track of similar events (to avoid conflicts) | *Create a tab to keep track of similar events (to avoid conflicts). See setting a target date for more info on the types of organizations that may hold similar events. | ||
<h2>Getting the Word Out</h2> | <h2>Getting the Word Out</h2> | ||
| Line 33: | Line 33: | ||
<h2>Invitations</h2> | <h2>Invitations</h2> | ||
*Once you have a topic, a confirmed speaker (if applicable) and a host, you can create an invitation. | *Once you have a topic, a confirmed speaker (if applicable) and a host, you can create an invitation. It's best to send your invitation out about a month in advance so that attendees can mark their calendars early. | ||
*We've been using [https://www.eventbrite.com/ Eventbrite] for our invitations. | *We've been using [https://www.eventbrite.com/ Eventbrite] for our invitations. | ||
*Invitations | *Invitations typically include: logo, date, time location, speaker info, RSVP, and links to the mailing list, code of conduct, and wiki. | ||
*We typically invite twice as many people as our event venues can hold, because we've observed about a 50% drop-off rate. | *We typically invite twice as many people as our event venues can hold, because we've observed about a 50% drop-off rate. To help cut down on the drop-off rate, we send a reminder the week of the event. | ||
<h2>Logo</h2> | <h2>Logo</h2> | ||
| Line 54: | Line 54: | ||
<h2>Email Template</h2> | <h2>Email Template</h2> | ||
*Consider creating a couple of standard email templates - one to send the initial invitation to your distribution list about a month before the event and another to send a reminder the week of the event. | *Consider creating a couple of standard email templates - one to send the initial invitation to your distribution list about a month before the event and another to send a reminder the week of the event. | ||
*The email template can also double as the invitation template. | |||
*See the sample planning spreadsheet for an example. | *See the sample planning spreadsheet for an example. | ||