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====Arriving Early/Departing Late Guidelines==== | ====Arriving Early/Departing Late Guidelines==== | ||
Our standard travel guidelines apply (pre-populated in Egencia) when booking with a few additional budget constraints. Anything booked outside of them will require approval. Most people will arrive on Monday, | Our standard travel guidelines apply (pre-populated in Egencia) when booking with a few additional budget constraints. Anything booked outside of them will require approval. Most people will arrive on Monday, June 26 and leave on Saturday, July 1. Here are some exceptions: | ||
* If you live in a country where work travel is prohibited on weekends, you may travel on Friday, | * If you live in a country where work travel is prohibited on weekends, you may travel on Friday, June 24 and Monday, July 3, if you’d prefer (not required). For hotel, you will book and pay on your own, and expense the manager approved amount (which is coded to your cost center). | ||
* If you plan to spend some extra personal time in | * If you plan to spend some extra personal time in San Francisco (choosing to arrive before Monday, June 26 or depart after Saturday, July 1), you'll need to create an itinerary in Egencia for standard dates/locations within the San Francisco Portal and compare to the custom dates you'd like. Please share the difference via email or through the approval comment box when you submit the flight. You can sway up to +$100 over and Mozilla will cover it. Otherwise you'll need to come with an alternate itinerary that fits within the pricing (like a round trip in and out of KOA w/ longer dates, and you personally book & cover the rest). We do not have the ability for employees to reimburse Mozilla for any overage. | ||
* If you are attending the Monday Core Influencer's event (by invite). | * If you are attending the Monday Core Influencer's event (by invite). | ||
* If you would like to arrive early to recover from jetlag, you will need manager approval for any additional costs associated with the extension. There is no unilateral "All Hands" approval based upon timezone to arrive early. For hotel, you will book and pay on your own | * If you would like to arrive early to recover from jetlag, you will need manager approval for any additional costs associated with the extension. There is no unilateral "All Hands" approval based upon timezone to arrive early. For hotel, you will book and pay on your own, and expense the manager approved amount (which is coded to your cost center). | ||
====Booking Family Travel==== | ====Booking Family Travel==== | ||
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Mozilla does not cover travel insurance for volunteers. | Mozilla does not cover travel insurance for volunteers. | ||
=====''Air Travel Fine Print''===== | |||
Change fees will be covered by Mozilla for business reasons only. If you need a change and have manager approval, email bmark@mozilla.com prior to requesting the change with Egencia. Once you have approval, call Egencia to make the change at +1 (702) 939-2530 or +1-877-264-1622 (note this will not be possible without prior approval so be sure to get that by way of an email from your manager to Brianna Mark). If you are changing for personal reasons, the change in airfare, change fee and Egencia fee is your responsibility. | |||
Mozilla will not reimburse for Business/First class upgrades or tickets. | |||
Any submitted expenses needs to have an itinerary attached to ensure it is employee expenses only and within policy. | |||
=='''Ground Transportation'''== | =='''Ground Transportation'''== | ||