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'''This page describes the 2017 Mozilla All Hands event.''' You may instead want [https://wiki.mozilla.org/All_Hands/SanFrancisco2018 '''All Hands SF 2018''']
'''What is it?''' -- Multiple team meetings, happening in the same city, at the same time + some opportunity to get together as one big group as well as with other teams as it makes sense. Then, on the last day, we have a fun social event for all, Mozilla-style!  
'''What is it?''' -- Multiple team meetings, happening in the same city, at the same time + some opportunity to get together as one big group as well as with other teams as it makes sense. Then, on the last day, we have a fun social event for all, Mozilla-style!  


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=====Tuesday, Wednesday & Thursday=====
=====Tuesday, Wednesday & Thursday=====
These days are team focused days. Check with you team about what you'll be doing these days. We'll host centrally located breakfast, lunch and and afternoon break for everyone.  
These days are team-focused days. Check with your team about what you'll be doing these days. We'll host centrally located breakfast, lunch and afternoon break for everyone.


=====Friday=====
=====Friday=====
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=====From Mobile=====
=====From Mobile=====
Visit sanfranciscoallhandsjune2017.sched.com/mobile from any mobile device - bookmark or add to your homescreen for quick access. There is a bonus icon you get by doing this. It caches the last time you opened the page offline and refreshes anytime you are connected.  
Visit [https://sanfranciscoallhandsjune2017.sched.com/mobile sanfranciscoallhandsjune2017.sched.com/mobile] from any mobile device - bookmark or add to your homescreen for quick access. There is a bonus icon you get by doing this. It caches the last time you opened the page offline and refreshes anytime you are connected.


=====Cool things=====
=====Cool things=====
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=='''Food & Drink'''==
=='''Food & Drink'''==
Breakfast, lunch & snacks will be provided and paid for centrally for attendees. Breakfast is provided Tuesday - Saturday and lunch is provided Tuesday - Friday.  
Breakfast, lunch & snacks will be provided and paid for centrally for attendees. Breakfast is provided Tuesday - Saturday and lunch is provided Tuesday - Friday. [https://docs.google.com/document/d/1maNgQUHYO0ecVUd4AFOzwq571EsWLdKfDVBeZA01pPI/edit?usp=sharing Menus here]


Allergies/preferences: We will ensure that all food/environmental allergies are taken into consideration and will always have gluten-free and vegan options (and gfv options). If you have severe allergies that we need to know about; you can indicate in registration.
Allergies/preferences: We will ensure that all food/environmental allergies are taken into consideration and will always have gluten-free and vegan options. If you have severe allergies that we need to know about; you can indicate in registration.


===Monday Night===
===Monday Night===
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9:00 pm - DJ & Dance Party in Piazza
9:00 pm - DJ & Dance Party in Piazza


12:00 am - End of event (Shuttles will start departing at 10:00 pm and last shuttle will leave AT 12:00 am)
12:00 am - End of event (Shuttles will start departing at 9:00 pm and last shuttle will leave AT 12:00 am)


====What you need====
====What you need====
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=='''Photos'''==
=='''Photos'''==
==== Flickr ====
==== Flickr ====
Join our SF flickr group and add your own photos: https://www.flickr.com/groups/sfallhands2017/
Follow our photostream here:https://flic.kr/g/vJ772
Follow our photostream here:https://flic.kr/g/vJ772
Join our SF flickr group and add your own photos: https://flic.kr/g/vJ772


==== Red Lanyards ====
==== Red Lanyards ====
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=='''Safety & Security'''==
=='''Safety & Security'''==
We will have Securitas (our office security team) onsite to ensure our spaces are safe and secure. This means you'll want to have your badge on at all times in the hotels, as will your partners, vendors and family members anytime they are in the spaces.  
=====Device Security=====
If you are traveling to the San Francisco All Hands with a device that has Mozilla data (laptop, personal cell phone/tablet with @mozilla gmail, etc) on it and your device has been retained for further inspection by border agents, or if your device has been inspected outside your immediate presence - and you believe your credentials have been compromised - you must notify the Enterprise Information Security team as soon as possible at infosec@mozilla.com or by calling Mozilla End User Services at +1 650-963-8811. (This number will be staffed 24x7)
We will work with you to reset your credentials and help you get your device back to a known good state either by getting you a new one (if it’s been taken), or by resetting it back to a verifiable Mozilla-approved installation.
 
=====Hotel Security=====
We will have Securitas (our office security team) onsite to ensure our spaces are safe and secure. This means you'll want to have your badge on at all times in the hotels, as will your partners, vendors and family members anytime they are in the spaces.
 
The Hilton San Francisco conducts key checks 12:01AM to 6:00AM at the main entrance where guests will be requested to present their room key to the Security officer.  In the event a guest misplaces their key, they will be required to show a valid picture ID (convention badges are not considered valid ID) to obtain a new key or to have security access their guest room.


SF Travel team also has some [https://sftravel.ent.box.com/s/p2ve63e1ctn74e0ai2x48mmgr9fdlvul tips about safety] in the city.
=====Safety Tips=====
SF Travel team also has some [https://sftravel.ent.box.com/s/p2ve63e1ctn74e0ai2x48mmgr9fdlvul tips about safety] in the city, including safety numbers and local hospitals.


=='''Hotel'''==
=='''Hotel'''==
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====Pre/post====
====Pre/post====
Links were emailed (email subject: [San Francisco All Hands] Registration Open) to book hotel 3 days pre and 3 days post at our negotiated rate. The pre/post reservations will require the use of an LDAP email* so we can link them to your All Hands reservation. Rooms booked by any method except this link will not be linked to your main reservation. If you did not receive the links, please email bmark@mozilla.com to request them.  
Links were emailed (email subject: [San Francisco All Hands] Registration Open) to book hotel 3 days pre and 3 days post at our negotiated rate. The pre/post reservations will require the use of an LDAP email* so we can link them to your All Hands reservation. Rooms booked by any method except this link will not be linked to your main reservation. If you did not receive the links, please email bmark@ to request them.  


Rates start $249+tax/fees & for double occupancy, goes up by $20 each for a 3rd and 4th person.
Rates start $249+tax/fees & for double occupancy, goes up by $20 each for a 3rd and 4th person.
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====Parking====
====Parking====
Self-Parking is $49 per day (discounted). Mozilla will not reimburse for parking, plan to commute the way you normally would in the city. If you have questions about parking, email bmark@mozilla.com.
Self-Parking is $49 per day (discounted). Mozilla will not reimburse for parking, plan to commute the way you normally would in the city. If you have questions about parking, email bmark@.


=='''Travel'''==
=='''Travel'''==
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Our standard travel guidelines apply (pre-populated in Egencia) when booking with a few additional budget constraints. Anything booked outside of them will require approval. Most people will arrive on Monday, June 26 and leave on Saturday, July 1. Here are some exceptions:  
Our standard travel guidelines apply (pre-populated in Egencia) when booking with a few additional budget constraints. Anything booked outside of them will require approval. Most people will arrive on Monday, June 26 and leave on Saturday, July 1. Here are some exceptions:  
* If you live in a country where work travel is prohibited on weekends, you may travel on Friday, June 23 and Monday, July 3, if you’d prefer (not required). For hotel, you will book and pay on your own, and expense the manager approved amount (which is coded to your cost center).
* If you live in a country where work travel is prohibited on weekends, you may travel on Friday, June 23 and Monday, July 3, if you’d prefer (not required). For hotel, you will book and pay on your own, and expense the manager approved amount (which is coded to your cost center).
* If you plan to spend some extra personal time in San Francisco (choosing to arrive before Monday, June 26 or depart after Saturday, July 1), you'll need to create an itinerary in Egencia for standard dates/locations within the San Francisco Portal and compare to the custom dates you'd like. Please share the difference via email to bmark@mozilla.com or through the approval comment box when you submit the flight. You can sway up to +$100 over and Mozilla will cover it. Otherwise you'll need to come with an alternate itinerary that fits within the pricing (like a round trip in and out of SFO w/ longer dates, and you personally book & cover the rest). We do not have the ability for employees to reimburse Mozilla for any overage.
* If you plan to spend some extra personal time in San Francisco (choosing to arrive before Monday, June 26 or depart after Saturday, July 1), you'll need to create an itinerary in Egencia for standard dates/locations within the San Francisco Portal and compare to the custom dates you'd like. Please share the difference via email to bmark@ or through the approval comment box when you submit the flight. You can sway up to +$100 over and Mozilla will cover it. Otherwise you'll need to come with an alternate itinerary that fits within the pricing (like a round trip in and out of SFO w/ longer dates, and you personally book & cover the rest). We do not have the ability for employees to reimburse Mozilla for any overage.
* If you are attending the Monday Core Influencer's event (by invite).
* If you are attending the Monday Core Influencer's event (by invite).
* If you would like to arrive early to recover from jetlag, you will need manager approval for any additional costs associated with the extension. There is no unilateral "All Hands" approval based upon timezone to arrive early. For hotel, you will book and pay on your own, and expense the manager approved amount (which is coded to your cost center).
* If you would like to arrive early to recover from jetlag, you will need manager approval for any additional costs associated with the extension. There is no unilateral "All Hands" approval based upon timezone to arrive early. For hotel, you will book and pay on your own, and expense the manager approved amount (which is coded to your cost center).
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=====''Air Travel Fine Print''=====
=====''Air Travel Fine Print''=====
Change fees will be covered by Mozilla for business reasons only. If you need a change and have manager approval, email bmark@mozilla.com prior to requesting the change with Egencia. Once you have approval, call Egencia to make the change at +1 (702) 939-2530 or +1-877-264-1622 (note this will not be possible without prior approval so be sure to get that by way of an email from your manager to Brianna Mark). If you are changing for personal reasons, the change in airfare, change fee and Egencia fee is your responsibility.
Change fees will be covered by Mozilla for business reasons only. If you need a change and have manager approval, email bmark@ prior to requesting the change with Egencia. Once you have approval, call Egencia to make the change at +1 (702) 939-2530 or +1-877-264-1622 (note this will not be possible without prior approval so be sure to get that by way of an email from your manager to Brianna Mark). If you are changing for personal reasons, the change in airfare, change fee and Egencia fee is your responsibility.


Mozilla will not reimburse for Business/First class upgrades or tickets.  
Mozilla will not reimburse for Business/First class upgrades or tickets.  
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=====Airport Shuttle=====
=====Airport Shuttle=====
All Mozillians and guests who have flights arriving anytime on Monday, June 26th in San Francisco International Airport (SFO) and out on Saturday, July 1, will be transferred to the hotel. If you arrive into another airport (OAK or SJC) or on a different date, ground transportation is on your own.
All Mozillians and guests who have flights arriving anytime on Monday, June 26th in San Francisco International Airport (SFO) and out on Saturday, July 1, will be transferred to the hotel. If you arrive into another airport (OAK or SJC) or on a different date, ground transportation is on your own.
'''Arrivals to San Francisco International Airport (SFO)'''
The airport has four terminals: Terminal 1, 2 & 3, and the International Terminal. For domestic flights In Terminals 1, 2 & 3 and the International Terminal (there are domestic flights), everyone will be greeted at the bottom of the escalator in the baggage claim for your terminal (even if you have no checked bags). Please identify yourself to the greeter and they will direct you to the shuttles for your terminal.
For International Flights into the International terminal, you will collect your luggage and pass through customs. Once through customs, you will walk directly out to the main lobby, where you’ll find a greeter and they will direct your to your shuttle.
Should any guest have difficulty connecting with the transportation staff, please call Chelsea Marshburn, 415-419-6225 immediately. Transfer time from the airport to the hotel is approximately 40-60 minutes.
'''Departures from San Francisco International Airport (SFO)'''
Everyone departing on Saturday, July 1st, will receive transportation to SFO. You will be met by transportation staff in the Hilton hotel lobby and assisted onto the shuttles. Those staying at Parc 55 will need to walk to the Hilton. Shuttles will depart from the Taylor Street Entrance.
If you have questions about arrivals or departures, please email mozilla@shworldwide.com.


====Alternate Transportation Options====
====Alternate Transportation Options====
For those arriving or departing on dates other than June 26 and July 1.  
For those arriving or departing on dates other than June 26 and July 1.  
*[http://www.bart.gov/stations/powl BART] goes from SFO to the Powell Street Station. Tickets can be purchased at the airport or in advance.  
*[http://www.bart.gov/stations/powl BART] goes from SFO to the Powell Street Station for $8.95. Tickets can be purchased at the airport or in advance.
*[http://www.samtrans.com/schedulesandmaps/timetables/292.html SamTrans bus Route 292] goes from SFO to Mission St. & 5th St. only for [http://www.samtrans.com/fares/farechart.html $2.25 (inbound) or $4 (outbound)].
*[https://www.supershuttle.com/locations/sanfranciscosfo/ Super Shuttle]. Shared shuttle service. Book in advance.  
*[https://www.supershuttle.com/locations/sanfranciscosfo/ Super Shuttle]. Shared shuttle service. Book in advance.  


Other options can be found on the [https://www.flysfo.com/to-from/ground-transportation SFO website].
Other options can be found on the [https://www.flysfo.com/to-from/ground-transportation SFO website].


Note: [http://www.sfpride.org/schedule/ San Francisco Pride Weekend Schedule June 24-25]. These events draw almost 2 million people to the city. It will impact your ability to access the hotels (especially on Sunday).
Note: [http://www.sfpride.org/schedule/ San Francisco Pride Weekend Schedule June 24-25]. These events draw almost 2 million people to the city. It will impact your ability to access the hotels (especially on Sunday, see [https://www.sfmta.com/calendar/alerts/san-francisco-pride-service-alert SFMTA info about Pride Parade]).


====Mountain View Office Shuttle====
====Mountain View Office Shuttle====
We will provide a shuttle from the Mountain View office on Monday, June 26th (1:00 pm and 3:00 pm). We will return to Mountain View on Saturday, July 1 (10:00 am and 12:30 pm).
We will provide a shuttle from the Mountain View office on Monday, June 26th (1:00 pm and 3:00 pm). They will depart from the main entrance. We will return to Mountain View on Saturday, July 1 (10:00 am and 12:30 pm). They will depart the Hilton from the Taylor Street entrance.
 
You can get dropped off or park at the office until 10:00 pm Sunday, July 2. There will be normal security patrols however, you should remove valuables from view and secure your vehicle.
 
====From the Bay Area but not taking the Mountain View Office Shuttle?====
Our expectation is that you commute to the hotel just as you would to the office in the Bay Area. If you normally take the BART or MUNI, do that. If you normally drive and pay for parking - that's up to you but hotel parking is not a reimbursable expense for the All Hands.
 
=='''Shipping Inbound/Outbound'''==
=====Inbound shipping: Hilton=====
Hilton will accept your business packages for a $5 handling fee. Please only items needed for a productive work week and carry items with you when possible.
Address your shipment as follows:
Attention: RECIPIENT NAME
Hilton San Francisco Union Square
333 O’Farrell Street
San Francisco, CA  94102-2116
HOLD FOR: Mozilla, 6/26 MEETING RM NAME if known
 
=====Picking up packages: Hilton=====
Hilton Package center is open 9am-5pm M-F & 10am-4pm Sat/Sun; located at the G Level of Tower 3.
Please bring a photo ID & package tracking information to retrieve your package.
Receiving charge is $5ea package. Delivery fee to you room is $10 (includes $5 receiving charge).
 
=====Outbound shipping: Fedex at Hilton=====
If you need to ship a work related package FROM all hands take your Mozilla photo ID or All Hands Badge to the Fedex Office, located in the Hilton Lobby.
 
Indicate this is a Mozilla shipment and provide complete address information, description and value for all items.
 
Do not ship personal packages via the Mozilla account.
 
Fedex Office:
Phone: 1.415.359.0235
 
Email:usa5040@fedex.com
 
Hours: Monday – Friday: 6:30AM – 7:00PM |Saturday – Sunday: 9:00AM – 5:00PM
 
=='''Bay Area Office Closures'''==
Offices open Mon June 26: Both SFO & MTV offices will be open Monday during All Hands for those working. A light lunch will be served.


You can get dropped off or park at the office. Normal property and office security will keep an eye on your cars.
Offices closed Tue - Fri: SFO & MTV offices will be closed during All Hands. This means no meetings in the SF office. If you visit, bring your Mozilla badge, sign in using Lobby Connect and escort visitors personally. WPR coordinators will not be available.
 
=='''Accessibility'''==
 
'''The Hilton Union Square'''
 
All three guestroom towers have accessible elevators, and accessible rooms (on request). The majority of meeting space is accessible using Tower 3 elevators. The Grand Ballroom (used for the Firefox All Hands) is accessible by using tower 2 elevators. The Yosemite Room is connected by a short escalator to the rest of the Ballroom level. There is also an ADA left available near the escalator.
 
The main entrance to the hotel has ramps. [http://www3.hilton.com/en/hotels/california/hilton-san-francisco-union-square-SFOFHHH/popup/hotelDetails.html Hilton Union Square Available Features]
 
'''Parc 55'''
 
All guestrooms and meeting space are accessible by elevators, and accessible rooms are available on request. The main entrance has easy access to the main elevators. The side/back entrances (closest to Hilton) require the use of steps. [http://www3.hilton.com/en/hotels/california/parc-55-san-francisco-a-hilton-hotel-SFOSFHH/about/amenities.html Parc 55 Available Features]
 
====Evenings====
The Monday Night reception is in the Continental Ballroom, accessible by the elevator in Tower 3, Ballroom Level. The Friday Night Party is at California Academy of Sciences, which has access to all levels by elevator.  


=='''Immigration'''==
=='''Immigration'''==
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4. The deadline to submit the San Francisco All Hands Expense Report is '''August 31, 2017'''.
4. The deadline to submit the San Francisco All Hands Expense Report is '''August 31, 2017'''.
   
   
5. Expenses related to team events, room service, mini-bar charges, and food/drink costs above the vouched amounts, will not be approved.  
5. Expenses related to team events, parking, room service, mini-bar charges, and food/drink costs above the vouched amounts, will not be approved.  


'''The intention of our all hands are to centrally organize a structure that includes:'''
'''The intention of our all hands are to centrally organize a structure that includes:'''
*Meals (two/day + snacks)
*Meals (two/day + snacks)
*Transportation
*Transportation^
*Accommodations
*Accommodations
*Some number of social events
*Some number of social events


Due to the nature of the San Francisco, employees will be expensing specific meals. The amount that can be expensed will be communicated and expenses submitted can not exceed the approved amounts. Any social events that are not part of our central plan will generally be self-organized and funded by participants.  
Due to the nature of the San Francisco, employees will be expensing specific meals. The amount that can be expensed will be communicated and expenses submitted can not exceed the approved amounts. Any social events that are not part of our central plan will generally be self-organized and funded by participants.  
^Transportation for those based in the Bay Area is limited to "commuting" as you normally would. Expenses for commuting are not reimbursable. We have provided shuttles from the MV office for those based in the south bay. For those who that doesn't make sense to use, commute using your normal means. We will not reimburse for hotel parking.


=====Cell phone reimbursement policy=====
=====Cell phone reimbursement policy=====
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Internet will be provided in all guestrooms and meeting space in all hotels. If you opt to upgrade/add service, those costs are not reimbursable, unless previously approved by your manager and are for business reasons.  
Internet will be provided in all guestrooms and meeting space in all hotels. If you opt to upgrade/add service, those costs are not reimbursable, unless previously approved by your manager and are for business reasons.  


If you have questions about any of this, please reach out to bmark@mozilla.com
If you have questions about any of this, please reach out to bmark@


=='''Families/Guests in San Francisco'''==
=='''Families/Guests in San Francisco'''==


Of course our focus, for the majority of the week, will be on Mozilla. Everyone is expected to be present and engaged each day, during work hours (as your schedule dictates). Please do what you can to make sure your loved ones understand the kind of commitment you’ve made. Family should not join you during your work sessions (other than the more tiny beings). Please note that what are able to do for families varies by each location.  
Of course our focus, for the majority of the week, will be on Mozilla. Everyone is expected to be present and engaged each day, during work hours (as your schedule dictates). Please do what you can to make sure your loved ones understand the kind of commitment you’ve made. Family should not join you during your work sessions (other than the more tiny beings) and meals. Please note that what are able to do for families varies by each location.  


====Quick summary logistics====
====Quick summary logistics====
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Costs for these activities are self-funded and can not be expensed. Feel free to add activities and invite others.
Costs for these activities are self-funded and can not be expensed. Feel free to add activities and invite others.


* [http://www.sfpride.org/schedule/ San Francisco Pride Weekend Schedule June 24-25]. These events draw almost 2 million people to the city. It will impact your ability to access the hotels (especially on Sunday).  
* Less crowded than the main Pride events: SF Dyke March on Sat. June 24,  http://www.thedykemarch.org/ and Trans March on Fri. June 23 http://www.transmarch.org/trans-march-2017/ Both starting from Dolores Park in the Mission.
* [http://www.sfpride.org/schedule/ San Francisco Pride Weekend Schedule June 24-25]. These events draw almost 2 million people to the city. It will impact your ability to access the hotels (especially on Sunday, see [https://www.sfmta.com/calendar/alerts/san-francisco-pride-service-alert SFMTA info about Pride Parade]).  
* [http://www.sftravel.com/summer-love-2017 San Francisco Summer of Love Activities]
* [http://www.sftravel.com/summer-love-2017 San Francisco Summer of Love Activities]
* '''[https://public.etherpad-mozilla.org/p/sf-day-hike Hiking!]'''
* '''[https://public.etherpad-mozilla.org/p/sf-day-hike Hiking!]'''
* [https://public.etherpad-mozilla.org/p/sf-fun] List of some fun activities!
* [https://public.etherpad-mozilla.org/p/sf-fun] List of some fun activities!
Briannamark
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