All Hands/SanFrancisco2017: Difference between revisions

Join our SF flickr group and add your own photos: https://www.flickr.com/groups/sfallhands2017/

We will have Securitas (our office security team) onsite to ensure our spaces are safe and secure. This means you'll want to have your badge on at all times in the hotels, as will your partners, vendors and family members anytime they are in the spaces.

 

The Hilton San Francisco conducts key checks 12:01AM to 6:00AM at the main entrance where guests will be requested to present their room key to the Security officer.  In the event a guest misplaces their key, they will be required to show a valid picture ID (convention badges are not considered valid ID) to obtain a new key or to have security access their guest room.

Links were emailed (email subject: [San Francisco All Hands] Registration Open) to book hotel 3 days pre and 3 days post at our negotiated rate. The pre/post reservations will require the use of an LDAP email* so we can link them to your All Hands reservation. Rooms booked by any method except this link will not be linked to your main reservation. If you did not receive the links, please email bmark@ to request them.  

Self-Parking is $49 per day (discounted). Mozilla will not reimburse for parking, plan to commute the way you normally would in the city. If you have questions about parking, email bmark@.

* If you plan to spend some extra personal time in San Francisco (choosing to arrive before Monday, June 26 or depart after Saturday, July 1), you'll need to create an itinerary in Egencia for standard dates/locations within the San Francisco Portal and compare to the custom dates you'd like. Please share the difference via email to bmark@ or through the approval comment box when you submit the flight. You can sway up to +$100 over and Mozilla will cover it. Otherwise you'll need to come with an alternate itinerary that fits within the pricing (like a round trip in and out of SFO w/ longer dates, and you personally book & cover the rest). We do not have the ability for employees to reimburse Mozilla for any overage.

Change fees will be covered by Mozilla for business reasons only. If you need a change and have manager approval, email bmark@ prior to requesting the change with Egencia. Once you have approval, call Egencia to make the change at +1 (702) 939-2530 or +1-877-264-1622 (note this will not be possible without prior approval so be sure to get that by way of an email from your manager to Brianna Mark). If you are changing for personal reasons, the change in airfare, change fee and Egencia fee is your responsibility.

We will provide a shuttle from the Mountain View office on Monday, June 26th (1:00 pm and 3:00 pm). They will depart from the main entrance. We will return to Mountain View on Saturday, July 1 (10:00 am and 12:30 pm). They will depart the Hilton from the Taylor Street entrance.

 

Our expectation is that you commute to the hotel just as you would to the office in the Bay Area. If you normally take the BART or MUNI, do that. If you normally drive and pay for parking - that's up to you but hotel parking is not a reimbursable expense for the All Hands.

=====Picking up packages: Hilton=====

 

 

 

 

 

 

 

 

 

5. Expenses related to team events, parking, room service, mini-bar charges, and food/drink costs above the vouched amounts, will not be approved.  

*Transportation^

If you have questions about any of this, please reach out to bmark@

Of course our focus, for the majority of the week, will be on Mozilla. Everyone is expected to be present and engaged each day, during work hours (as your schedule dictates). Please do what you can to make sure your loved ones understand the kind of commitment you’ve made. Family should not join you during your work sessions (other than the more tiny beings) and meals. Please note that what are able to do for families varies by each location.