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All nominations will be done by employees, with a coordinator from each of the Firefox, Emerging Technologies, Marketing, Open Innovation and Operations parts of the organization. There will be no open call for nominations from volunteer Mozillians. | All nominations will be done by employees, with a coordinator from each of the Firefox, Emerging Technologies, Marketing, Open Innovation and Operations parts of the organization. There will be no open call for nominations from volunteer Mozillians. | ||
Please note: The information on this wiki primarily applies to Full time and contractor staff. If you have questions about how specifics apply to you, please email groter@mozilla.com and bmark@ | Please note: The information on this wiki primarily applies to Full time and contractor staff. If you have questions about how specifics apply to you, please email groter@mozilla.com and bmark@. | ||
=='''Week at a Glance'''== | =='''Week at a Glance'''== | ||
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The Austin Egencia portal is open now and booking instructions have been emailed. Deadline to book travel is October 5. | The Austin Egencia portal is open now and booking instructions have been emailed. Deadline to book travel is October 5. | ||
To access, log into Egencia using your LDAP, click Book → Meetings → Austin All Hands. If you don’t see Austin All Hands, email bmark@ | To access, log into Egencia using your LDAP, click Book → Meetings → Austin All Hands. If you don’t see Austin All Hands, email bmark@ and I’ll add you. Please do not book outside the portal. If you do not have an Egencia account, follow this link to create a temporary profile in Egencia and book for Austin. Please fly into and out of Austin-Bergstrom International Airport (AUS). | ||
Should you need to reach someone for special circumstances or changes that can't be done online: | Should you need to reach someone for special circumstances or changes that can't be done online: | ||
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*Volunteers will be handled separate from this process. | *Volunteers will be handled separate from this process. | ||
*We work closely with Recruiting to ensure new hires are invited after their start date. No need to let us know about these. | *We work closely with Recruiting to ensure new hires are invited after their start date. No need to let us know about these. | ||
*If you would like to invite someone who is a partner, facilitator or some other category that isn't an employee or volunteer, email bmark@ | *If you would like to invite someone who is a partner, facilitator or some other category that isn't an employee or volunteer, email bmark@. | ||
*Change fees will be covered by Mozilla for business reasons only. | *Change fees will be covered by Mozilla for business reasons only. | ||
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* If you live in a country where work travel is prohibited on weekends, you may travel on Friday, December 8 and Monday, December 18, if you’d prefer (not required). For hotel, you will book and pay on your own, and expense the manager approved amount (which is coded to your cost center). | * If you live in a country where work travel is prohibited on weekends, you may travel on Friday, December 8 and Monday, December 18, if you’d prefer (not required). For hotel, you will book and pay on your own, and expense the manager approved amount (which is coded to your cost center). | ||
* If you live in a country where work travel is prohibited on Sunday (ex France), you may travel on Saturday, December 9 and Saturday, December 16, if you’d prefer (not required). You will get your Monday, December 11 and 18 off. For hotel, you will book and pay on your own, and expense the manager approved amount (which is coded to your cost center). | * If you live in a country where work travel is prohibited on Sunday (ex France), you may travel on Saturday, December 9 and Saturday, December 16, if you’d prefer (not required). You will get your Monday, December 11 and 18 off. For hotel, you will book and pay on your own, and expense the manager approved amount (which is coded to your cost center). | ||
* If you plan to spend some extra personal time in Austin or nearby (choosing to arrive before Monday, December 11 or depart after Saturday, December 16), you'll need to create an itinerary in Egencia for standard dates/locations within the Austin Portal and compare to the custom dates/locations you'd like. Please share the difference via email to bmark@ | * If you plan to spend some extra personal time in Austin or nearby (choosing to arrive before Monday, December 11 or depart after Saturday, December 16), you'll need to create an itinerary in Egencia for standard dates/locations within the Austin Portal and compare to the custom dates/locations you'd like. Please share the difference via email to bmark@ or through the approval comment box when you submit the flight. You can sway up to +$100 over and Mozilla will cover it. Otherwise you'll need to come with an alternate itinerary that fits within the pricing (like a round trip in and out of AUS w/ longer dates, and you personally book & cover the rest). We do not have the ability for employees to reimburse Mozilla for any overage. This scenario also applies for routing through different airports to/from Austin than your home airport (ex. a layover in Chicago for a few days, or flying out of DFW instead of AUS). In all cases, flights in and out of Austin should be booked via Egencia. | ||
* If you are attending the Monday Core Influencer's event (by invite). | * If you are attending the Monday Core Influencer's event (by invite). | ||
* If you would like to arrive early to recover from jetlag, you will need manager approval for any additional costs associated with the extension. There is no unilateral "All Hands" approval based upon timezone to arrive early. For hotel, you will book and pay on your own, and expense the manager approved amount (which is coded to your cost center). This policy does not apply to volunteer contributors, any jetlag recovery costs must be self funded. | * If you would like to arrive early to recover from jetlag, you will need manager approval for any additional costs associated with the extension. There is no unilateral "All Hands" approval based upon timezone to arrive early. For hotel, you will book and pay on your own, and expense the manager approved amount (which is coded to your cost center). This policy does not apply to volunteer contributors, any jetlag recovery costs must be self funded. | ||
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=====''Air Travel Fine Print''===== | =====''Air Travel Fine Print''===== | ||
Change fees will be covered by Mozilla for business reasons only. If you need a change and have manager approval, email bmark@ | Change fees will be covered by Mozilla for business reasons only. If you need a change and have manager approval, email bmark@ prior to requesting the change with Egencia. Once you have approval, call Egencia to make the change at +1 (702) 939-2530 or +1-877-264-1622 (note this will not be possible without prior approval so be sure to get that by way of an email from your manager to Brianna Mark). If you are changing for personal reasons, the change in airfare, change fee and Egencia fee is your responsibility. | ||
Mozilla will not reimburse for Business/First class upgrades or tickets. Mozilla Frequent Flyer perks do not apply for All Hands. | Mozilla will not reimburse for Business/First class upgrades or tickets. Mozilla Frequent Flyer perks do not apply for All Hands. | ||
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====Evenings==== | ====Evenings==== | ||
The Monday Night reception is at the Hilton Austin Governor's Ballroom on the 4th floor, accessible by the elevator & escalators. The Wednesday night event is at Stubb's Austin, with most activities being outside in a gravel covered space. We will be walking from the hotels (10-15 mins depending on hotel). The Friday Night Event is outside and requires shuttle transportation to and from the venue. If you require accessible transportation for any event, please email bmark@ | The Monday Night reception is at the Hilton Austin Governor's Ballroom on the 4th floor, accessible by the elevator & escalators. The Wednesday night event is at Stubb's Austin, with most activities being outside in a gravel covered space. We will be walking from the hotels (10-15 mins depending on hotel). The Friday Night Event is outside and requires shuttle transportation to and from the venue. If you require accessible transportation for any event, please email bmark@ by December 1 so we can plan for you. | ||
====Listen Systems==== | ====Listen Systems==== | ||
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Internet will be provided in all guestrooms and meeting space in all hotels. If you opt to upgrade/add service, those costs are not reimbursable, unless previously approved by your manager and are for business reasons. | Internet will be provided in all guestrooms and meeting space in all hotels. If you opt to upgrade/add service, those costs are not reimbursable, unless previously approved by your manager and are for business reasons. | ||
If you have questions about any of this, please reach out to bmark@ | If you have questions about any of this, please reach out to bmark@ | ||
=='''Families/Guests in Austin'''== | =='''Families/Guests in Austin'''== | ||