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Reps/SOPs/Budget/Process: Difference between revisions
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{{Warning |1= With effect from 1st September 2023, the Mozilla Reps program was closed and activities ended.|title= With effect from 1st September 2023, the Mozilla Reps program was closed and activities ended.}} | |||
{{Remonav}} | {{Remonav}} | ||
= Processing = | = Processing = | ||
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The process of budget requests is made up of three distinct phases: | The process of budget requests is made up of three distinct phases: | ||
1) Preliminary screening made by the Rep's mentor | 1) Preliminary screening made by the Rep's mentor if not filed by a Resource Team member | ||
2) "Filtering" made by | 2) "Filtering" made by Review Team member and approves/rejects budget requests <$500 USD | ||
3) The Review Team approves or rejects budget requests >$500 USD | 3) The Review Team approves or rejects budget requests >$500 USD | ||
[[File:BudgetSOP.png|center | 800 px]] | [[File:BudgetSOP.png|center | 800 px]] | ||
== Preliminary Screening == | == Preliminary Screening (skip if filed by Resource Team member == | ||
=== Requesting Review using flags === | === Requesting Review using flags === | ||
* Bug wrangler assigns the bug to mentor | * Bug wrangler assigns the bug to mentor | ||
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Bug wrangler will filter out those requests that are not considered relevant or appropriate. All remaining requests are then passed on to a Review Team member for final review and approval/rejection. | Bug wrangler will filter out those requests that are not considered relevant or appropriate. All remaining requests are then passed on to a Review Team member for final review and approval/rejection. | ||
*If remo-review is + then the bug wrangler assigns the bug conditionally : | *If remo-review is + or filed by a Resource Team member then the bug wrangler assigns the bug conditionally : | ||
** If budget request is <500 USD then it is assigned to a regional Review Team member | ** If budget request is <500 USD then it is assigned to a regional Review Team member | ||
Bug Status : ASSIGNED | Bug Status : ASSIGNED | ||
Bug Whiteboard : Review | Bug Whiteboard : Review Team assigned | ||
Set remo-approval flag to ? | Set remo-approval flag to ? | ||
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Bug Status : ASSIGNED | Bug Status : ASSIGNED | ||
Bug Whiteboard : Review | Bug Whiteboard : Review Team approval needed | ||
Set remo-approval flag to ? | Set remo-approval flag to ? | ||
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For budgets over $500 USD, there should still be a single Review Team member assigned. | For budgets over $500 USD, there should still be a single Review Team member assigned. | ||
The flag called "needs-info" should be set against it the Mozilla Review Team alias on bugs that need | The flag called "needs-info" should be set against it the Mozilla Review Team alias on bugs that need Review Team's attention. The process must be as follows: | ||
* A SINGLE Review Team member is assigned to the bug | * A SINGLE Review Team member is assigned to the bug | ||
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<pre> | <pre> | ||
Hi [first name], thanks for submitting this request. Your request has been approved. Please follow these next steps before we can process your payment: | Hi [first name], thanks for submitting this request. Your request has been approved. | ||
* indicate the twitter hashtags, Flickr photos and blog posts related to your | Please follow these next steps before we can process your payment: | ||
* indicate the twitter hashtags, Flickr photos and blog posts related to your eventon this bug | |||
and on your event wiki page | |||
* provide a PayPal account | * provide a PayPal account | ||
* scan and attach all relevant receipts to this bug | * scan and attach all relevant receipts to this bug | ||
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*;[receipts received]: receipts have been received from the bug wrangler | *;[receipts received]: receipts have been received from the bug wrangler | ||
*;[XXX USD processed]: XXX amount of money has been processed | *;[XXX USD processed]: XXX amount of money has been processed | ||
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*;[special]: In some cases, Reps will be owning an event that is already sponsored by Mozilla and as such, DO NOT require Review Team budget approval. For these special cases, the Reps needs to '''[[ReMo/SOPs/Budget/Special_Cases|follow this procedure]]'''. | *;[special]: In some cases, Reps will be owning an event that is already sponsored by Mozilla and as such, DO NOT require Review Team budget approval. For these special cases, the Reps needs to '''[[ReMo/SOPs/Budget/Special_Cases|follow this procedure]]'''. | ||
*;[special deveng]: In some cases, Reps will be owning an event that is already sponsored by Mozilla's Developer Engagement Team and as such, DO NOT require | *;[special deveng]: In some cases, Reps will be owning an event that is already sponsored by Mozilla's Developer Engagement Team and as such, DO NOT require Review Team budget approval. These events are overseen by Robyn Chau. | ||
*;[full processed]: bug wrangler has made a full payment | *;[full processed]: bug wrangler has made a full payment | ||
*;[FR=AMOUNT]: indicated final amount request (For example, if the final amount requested is $800 USD, then the whiteboard should indicate [FR800] | *;[FR=AMOUNT]: indicated final amount request (For example, if the final amount requested is $800 USD, then the whiteboard should indicate [FR800] | ||