People:MozSpaces Guidelines

MozSpaces Guidelines

”MozSpaces” are what we lovingly call our offices. Each one of them is designed to feel unmistakably Mozilla – bright, open places where folks can come together to hack, code, design, research, create, engage and contribute to building a brighter future for the Web.

To make sure our spaces are cared for, safe, and available to Mozillians in a way that makes sense and feels fair, we’ve put together some general use guidelines and a few policies -- stuff we’ll stand firm on that protect us from legal liability.

Space inside the space

Within each of our offices there is at least one large, open “community space” that can be reserved by any one of our core contributors. These spaces can ***typically hold about 100 folks standing or 55 sitting**** (and packing more than that into the area just isn’t safe). If you have an event that’s bigger than about 100 folks, Mozilla Spaces simply cannot accommodate – the building enforcers will make sure of it (and that would be embarrassing).

Events that work

In addition to an invitee list that hovers somewhere ***South of 100 standing bodies or 55 sitting ones****, there are a few other things to consider if you hope to host an event in one of our spaces:

• Its purpose must align with our mission, goals and objectives.
• It must have an approved sponsor* present the entire time.
• It cannot conflict with other activities (work) happening in other parts of the space.
• Every event hosted in a Mozilla Space must have a sponsor. This is one of the “policies” we mentioned above that protect us from liability. Sponsors can be Mozilla paid staff or certain, designated volunteers.

These folks are ultimately accountable for the event. They are required to be present during the whole event, will file all required “tickets” for support and/or catering, and will ensure all safety, noise, and security policies are honored.

Nobody likes a conflict

Occasionally, we’ll get requests that conflict with paid staff meetings or other events. To help with that, here’s a breakdown of the types of events, when they can be booked and how we juggle conflicting requests.

Event Types:

• Work Weeks: Team meetings inclusive of core contributors (both paid and volunteer) to align on project roadmaps and initiatives.
• Core Contributor Meetings: Large group business meetings involving mostly paid staff for purposes of meeting strategic initiatives.
• Community Space Events: Events hosted for the Community by core contributors (and sponsor) as well as partner organizations.
  • Events hosted in the community space must not impact the ability of paid staff to work.
  • If a situation occurs where the Space has conflicting events, the primary use of the space must go to work weeks or core contributor meetings.
  • These events can only be hosted in the community space and not exceed the maximum room capacity in that space. (Paid staff area is off limits)

Our Guests

A guest is any non-Mozillian who comes to one of our spaces for a meeting or to work with a team for a period of time (less than 5 days), on a Mozilla-related project (this includes candidates onsite for interviews).

• Your guest must sign into the Mozilla Space (there is typically a sign-in sheet at the front desk in each building). This part is critical from an emergency-planning perspective so please insist.
• Your guests are welcome to snacks and drinks in the common kitchen areas (but they need to steer clear of any alcohol for liability purposes).
• Your guest must be at least 18 years of age unless their parents are with them or have given their consent.
• Your guest is expected to be respectful of our space. If they need to move furniture around or use AV equipment in conference rooms, please do it for them.

Long-term Guests (Visits longer than one-week)

If you have a guest visiting a Mozilla Space for more than one week, WRP needs a heads-up. They will work with you to find a suitable workspace for your guest (outside of the common area).

In most cases, a guest is welcome for the length of time needed to get the work done. There is no set maximum number of days, since each situation is unique. By way of a guideline, we’d expect guests visiting for more than a few weeks to be an anomaly.

• If you are a paid-staff member, please use Service Now to request support for your long-term guest.
• If you are a volunteer, please submit your request via this Request Form.

No catering provided for “meetings” and space is booked through Zimbra. WRP is not involved.

Who is Workplace Resources (“WPR”)?

WPR is a group of amazing folks who support Mozilla Spaces* (they may have been called “facilities” at your last job). They take care of the following functions with requests managed through the Service Now Service:

• Access Cards/Badges
• Building Maintenance/Janitorial
• Business Cards
• Ergonomics + Furniture
• Office Supplies
• Shipping/Receiving
• Space Planning and Moves
• Travel
• Vending/Snacks/Beverages

Location-specific Guidelines

• London
• Paris
• Mountain View
• San Francisco
• Berlin
• Toronto
• Vancouver