People:MozSpaces Guidelines

MozSpaces Guidelines

At Mozilla, we don't have offices. We have Mozilla Spaces. Mozilla spaces are "MozSpaces" (physical offices), HomeSpaces (remote workers) and VirtualSpaces (organic spaces where Mozillians get together to contribute) Below are the guidelines to help you navigate day to day in our MozSpaces.

MozSpaces are each designed to feel unmistakably Mozilla – bright, open places where folks can come together to hack, code, design, research, create, engage and contribute to building a brighter future for the Web. They are not open to the general public, and are not used as a co-share space for uninvited guests.

To make sure our spaces are cared for, safe, and available to Mozillians in a way that makes sense and is clear, we’ve put together some general use guidelines and a few policies -- stuff we’ll stand firm on that protect us from legal liability.

Space inside the space

Within each of our offices there is at least one large, open “community space” that can be reserved by any one of our core contributors. These spaces have varying capacities and packing more than that into the area just isn’t safe. If you have an event that’s bigger than what capacity can hold, Mozilla Spaces simply cannot accommodate it – the building enforcers will make sure of it (and that would be embarrassing).

Events that work

In addition to an invitee list that sticks to our capacity constraints, there are a few other things to consider if you hope to host an event in one of our spaces:

• Its purpose must align with our mission, goals and objectives.
• It must have an approved sponsor* present the entire time.
• It cannot conflict with other activities (work) happening in other parts of the space.
• Every event hosted in a Mozilla Space must have a sponsor. This is one of the “policies” we mentioned above that protect us from liability. Sponsors can be Mozilla paid staff or certain, designated volunteers.

These folks are ultimately accountable for the event. They are required to be present during the whole event, will file all required “tickets” for support and/or catering, and will ensure all safety, noise, and security policies are honored.

Nobody likes a conflict

Occasionally, we’ll get requests that conflict with paid staff meetings or other events. To help with that, here’s a breakdown of the types of events, when they can be booked and how we juggle conflicting requests.

Event Types:

• Work Weeks: Team meetings inclusive of core contributors (both paid and volunteer) to align on project roadmaps and initiatives.
• Core Contributor Meetings: Large group business meetings involving mostly paid staff for purposes of meeting strategic initiatives.
• Community Space Events: Events hosted for the Community by core contributors (and sponsor) as well as partner organizations.
  • Events hosted in the community space must not impact the ability of paid staff to work.
  • If a situation occurs where the Space has conflicting events, the primary use of the space must go to work weeks or core contributor meetings.
  • These events can only be hosted in the community space and not exceed the maximum room capacity in that space. (Paid staff area is off limits for events)

Our Guests

A guest is any non-Mozillian who comes to one of our spaces for a meeting or to work with a team for the day, on a Mozilla-related project (this includes candidates onsite for interviews).

• Your guest must sign in when entering a Mozilla Space (there is typically a sign-in sheet at the front desk in each building). This part is critical from an emergency-planning perspective so please insist and ensure this happens.
• Your guest must be at least 18 years of age unless their parents are with them or have given their consent.
• Your guest is expected to be respectful of our space. If they need to move furniture around or use AV equipment in conference rooms, please do it for them. If that means contacting WPR or Desktop please be courteous and give them proper notice of at least 24 hours.

If you have a guest visiting a Mozilla Space for more than one day, it should be as part of a scheduled event.

• If you are a paid-staff member, please use Service Now to request support for your guest.
• If you are a volunteer, please submit your request via this Request Form.

No catering will be provided for “meetings” and meeting rooms are booked through Zimbra. WPR is not involved.

Who are Workplace Resources (“WPR”)?

WPR is a group of amazing folks who support Mozilla Spaces (they may have been called “facilities” at your last job). They are the protectors of our Spaces. They keep our building and furniture working, keep snacks and supplies stocked along with countless other things. They also get asked to do many things that aren't part of their job, like find sponsors for community events or order food for meetings.

And so, in support of the folks who do most of the supporting, here's a list to help us all work in the most effective way with this team.For Paid Staff, they take care of the following requests managed through Service Now:

• Access Cards/Badges
• Building Maintenance/Janitorial
• Business Cards
• Ergonomics + Furniture
• Office Supplies
• Shipping/Receiving
• Space Planning and Moves
• Travel
• Vending/Snacks/Beverages

Volunteers should work with their sponsor for any space needs they have while visiting or during their events. It's not that they don't want to help, it's that they are a small team supporting 800+ paid staff in our spaces to keep them open for Mozillians around the world.

These guidelines and policies are subject to change as needed. As this is a Mozilla policy, the page has been protected and is not editable by all. This doesn't mean we don't want to hear contributions and feedback - please email mozspaces@mozilla.com or #mozspaces in irc with any questions, comments and suggestions.

Location-specific Guidelines

• London
• Paris
• Mountain View
• San Francisco
• Berlin
• Toronto
• Vancouver