QA/Automation/Meetings/How To Handle A Meeting: Difference between revisions
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===Holding a Meeting=== | |||
When you are the chair greet all the attendees and make sure that the recording is getting started. The latter actually has to be done by the person who owns the Vidyo room. In this case it's Henrik. If he is not around another room should be chosen for the meeting, so that someone else can record the meeting. Steps to do are: | |||
1. Log into Vidyo with your LDAP credentials | |||
2. Join the meeting and go to the meeting control page of the Vidyo web page | |||
3. Click the red record button and select medium quality | |||
4. Once the meeting ended click the red button again | |||
5. Go to the Vidyo Replay Library, and load your videos section | |||
6. Give the new video the name of the meeting | |||
7. Copy the key into the notes section of the meeting | |||
===Review Meeting and send Notes=== | ===Review Meeting and send Notes=== | ||
As the note taker of the meeting you are responsible to send out a follow-up email with a link to the meeting notes and the action items, which should also be added to the wiki. Just reply to the invitation email from above. | As the note taker of the meeting you are responsible to send out a follow-up email with a link to the meeting notes and the action items, which should also be added to the wiki. Just reply to the invitation email from above. | ||
Revision as of 17:31, 3 February 2014
Prepare the Meeting Page
The meeting page should be created as soon as possible but at least a day before the meeting will happen. It's necessary so that everyone has a chance to update their own status.
The following steps have to be performed:
- In the meeting page create a link to the next meeting. Please make sure that if it goes into a new month you add that too.
- Copy the Meeting Template into the new page.
- Copy the action items from the previous meeting into the top of the next meeting.
- Copy the remaining blockers and issues from the previous meeting into the corresponding sections of the next meeting page.
- Add your name behind chair of the meeting.
- Update the links to the previous and next meetings at the top of the page.
- Update the links under Personal status and Meeting notes to be more relevant
Send out Email Announcements
A day before the meeting will happen, copy the email template below and send it to the following mailing lists:
- dev-quality: dev-quality@lists.mozilla.org
- dev-automation: dev-automation@lists.mozilla.org
- mozmill-dev: mozmill-dev@googlegroups.com
- mozilla-tools: mozilla-tools@lists.mozilla.org
- dev-planning: dev-planning@lists.mozilla.org
- Email template
Subject: Automation Development Meeting, %Month% %DAY%, 2013 at 8:45am PTD/PST
Hi, Tomorrow we will have our next Automation Development team meeting. Everyone who is interested is welcome to join. See the agenda for details: <INSERT LINK TO MEETING HERE> If you are involved into a project, please don't forget to update your personal status.
# When: Every Monday at 8:45am PDT/PST # Vidyo: https://v.mozilla.com/flex.html?roomdirect.html&key=PGtLpx3XQGJz # Phone: 650-903-0800 or 650-215-1282 x92 Conf# 9654 (US/INTL) # 1-800-707-2533 (pin 369) Conf# 9654 (US) # IRC: irc://irc.mozilla.org:6697/#automation # IRC logs: http://irclog.gr/#browse/irc.mozilla.org/automation
Holding a Meeting
When you are the chair greet all the attendees and make sure that the recording is getting started. The latter actually has to be done by the person who owns the Vidyo room. In this case it's Henrik. If he is not around another room should be chosen for the meeting, so that someone else can record the meeting. Steps to do are:
1. Log into Vidyo with your LDAP credentials 2. Join the meeting and go to the meeting control page of the Vidyo web page 3. Click the red record button and select medium quality 4. Once the meeting ended click the red button again 5. Go to the Vidyo Replay Library, and load your videos section 6. Give the new video the name of the meeting 7. Copy the key into the notes section of the meeting
Review Meeting and send Notes
As the note taker of the meeting you are responsible to send out a follow-up email with a link to the meeting notes and the action items, which should also be added to the wiki. Just reply to the invitation email from above.