Reps/SOPs/Budget/Special Cases/Staff

Sponsoring a community event

The aim of the Reps program is to empower volunteers and help everyone at Mozilla have an impact. If you are a staff member who wishes to work closely with the community and have allocated budget for this, the Reps program offers the platform for creating events, requesting budget and reimbursing volunteers. These types of events are considered "Special events".

If you are a staff member wishing to work with the community and don't have allocated budget for events, you as a Rep or the Rep you are working with can always request a budget via the standard Reps budget request process and get your event approved by the Council. To learn more check out Budget documentation.

Reps budget means council approval. The alternative to Staff sponsorship
The Reps program has an allocated budget for community initiatives. The Reps-elected Council approves the use of the funds. No staff member can decide how these funds will be used, it is solely the decision of the Council. However as a Rep staff member you can always request budgets from the council.

Special events process

The special events use the same exact process as the other events. The only difference is that the budget used to fund them comes from a functional team within Mozilla.

Process:

1. Rep creates event in the portal and submits budget request indicating that it's special on the whiteboard and putting the staff sponsor in CC
2. A Staff member reviews the budget, confirms that their team has the funds and approves/doesn't approve the budget in the bug.
3. Reps program managers signs budget off
4. Reps program coordinator takes care of reimbursing the contributors and keeping them accountable.