Drumbeat/events/Festival/planning: Difference between revisions

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= Logistics<br> =
= Logistics<br> =


*Barcelona logistics lead:&nbsp;Maria Solé<br>
*Barcelona logistics lead:&nbsp;Maria Solé<br>  
*Venue:&nbsp;TBD<br>
*Venue &amp;&nbsp;Accomodations: [http://www.drumbeat.org/festival/logistics http://www.drumbeat.org/festival/logistics]<br>  
*Accomodations:&nbsp;TBD<br>
*Volunteer plan<br>
*Volunteer plan
*Other logistics (program printing, food &amp;&nbsp;beverage, registration, volunteers, etc):&nbsp;under development<br>
*Other logistics (program printing, food &amp;&nbsp;beverage, registration, volunteers, etc):&nbsp;under development<br>


<br>
<br>  


= Key Deadlines and Timeline<br><br>  =
= Key Deadlines and Timeline<br><br>  =
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| 16<br>  
| 16<br>  
| July 15<br>  
| July 15<br>  
| Complete Festival planning wiki pages<br>
| <strike>Complete Festival planning wiki framework<br></strike>
|-
| 15<br>  
| July 21<br>
| Finalize Festival team: committees &amp; job descriptions, schedule regular calls for core team and committees. Introductory call for top participant recruits.<br>
|-
|-
| 15<br>  
| 15<br>  
| July 23<br>  
| July 23<br>  
| Sign venue contract(s)<br>
| <strike>Finalize Festival team: committees &amp; job descriptions, schedule regular calls for core team and committees. Introductory call for top participant recruits.<br></strike>
|-
|-
| 13<br>  
| 12<br>  
| Aug 4<br>  
| Aug 4<br>  
| Launch Broad Call for Program Ideas &amp; Sneak Preview<br>
| <strike>Finalize 20-30% program "nodes" (lead people and compelling content). Launch Broad Call to "Design and submit a node" &amp; Sneak Preview of confirmed program.</strike><br>
|-
|-
| 10<br>  
| 11<br>  
| Aug 18<br>  
| Aug 10<br>  
| Begin Outreach/promotion/marketing push. Ideal web site launch (w/ registration, logistics, etc. schedule still TBD)<br>
| <strike>Sign venue contract(s)</strike><br>
|-
|-
| 9<br>  
| 9<br>  
| Aug 25<br>  
| Aug 25<br>  
| Deadline for program idea submissions<br>
| <strike>Ideal web site launch (w/ registration, logistics, etc. full schedule still TBD).&nbsp; Full registration opens.</strike><br>
|-
|-
| 8<br>  
| 7<br>  
| Sept 8<br>  
| Sept 8<br>  
| Complete program ideas review, research, develop workshops/plenaries/events. Secondary web site launch deadline. <br>
| Deadline for program idea submissions<br>
|-
|-
| 7<br>  
| 5<br>  
| Sept 15<br>  
| Sept 29<br>  
| Program content &amp;&nbsp;other collateral sent to designer &amp; posted online<br>
| Complete program ideas review, research, develop workshops/plenaries/events. Secondary web site launch deadline. Program content &amp; other collateral sent to designer &amp; posted online.<br>
|-
|-
| 4<br>  
| 4<br>  
Line 76: Line 71:
Detailed planning matrix linked below.&nbsp; Not for the faint of heart! Contact Nathan for editing permision.<br>  
Detailed planning matrix linked below.&nbsp; Not for the faint of heart! Contact Nathan for editing permision.<br>  


[https://spreadsheets.google.com/pub?key=0AjxBFBy6_BKAdFdwWVVndmZoNm5OazlJd29QRWw4V0E&hl=en&output=html https://spreadsheets.google.com/pub?key=0AjxBFBy6_BKAdFdwWVVndmZoNm5OazlJd29QRWw4V0E&amp;hl=en&amp;output=html]<br>
[https://spreadsheets.google.com/pub?key=0AjxBFBy6_BKAdFdwWVVndmZoNm5OazlJd29QRWw4V0E&hl=en&output=html https://spreadsheets.google.com/pub?key=0AjxBFBy6_BKAdFdwWVVndmZoNm5OazlJd29QRWw4V0E&amp;hl=en&amp;output=html]<br> ''<br>''
 
== Planning Notes<br>  ==
 
*[[Drumbeat/events/Festival/planning/June 23 notes|Friday July 23]]
*[[Drumbeat/events/Festival/planning/August 5 notes|Thursday August 5]]


= Communications<br> =
= Communications<br> =


Need: earned media and social media leads/working groups, designers<br>
Need: earned media and social media leads/working groups, designers<br>

Latest revision as of 20:26, 15 September 2010

Logistics

  • Barcelona logistics lead: Maria Solé
  • Venue & Accomodations: http://www.drumbeat.org/festival/logistics
  • Volunteer plan
  • Other logistics (program printing, food & beverage, registration, volunteers, etc): under development


Key Deadlines and Timeline

Weeks until Festival
 Date
 Deadline(s)

 June 7
 1st Save the Date Email

 July 5
 Early invitations out
16
 July 15
 Complete Festival planning wiki framework
15
 July 23
 Finalize Festival team: committees & job descriptions, schedule regular calls for core team and committees. Introductory call for top participant recruits.
12
 Aug 4
 Finalize 20-30% program "nodes" (lead people and compelling content). Launch Broad Call to "Design and submit a node" & Sneak Preview of confirmed program.
11
 Aug 10
 Sign venue contract(s)
9
 Aug 25
 Ideal web site launch (w/ registration, logistics, etc. full schedule still TBD).  Full registration opens.
7
 Sept 8
 Deadline for program idea submissions
5
 Sept 29
 Complete program ideas review, research, develop workshops/plenaries/events. Secondary web site launch deadline. Program content & other collateral sent to designer & posted online.
4
 Oct 6
 Firm & implement all logistics
3
 Oct 13
 Three weeks out. Hotel room cutoff date. All electricity, AV, catering requirements ID’ed
2
 Oct 20
 All travel booked.

 Nov 3
 FESTIVAL!!!

Detailed planning matrix linked below.  Not for the faint of heart! Contact Nathan for editing permision.

https://spreadsheets.google.com/pub?key=0AjxBFBy6_BKAdFdwWVVndmZoNm5OazlJd29QRWw4V0E&hl=en&output=html

Planning Notes

Communications

Need: earned media and social media leads/working groups, designers

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