Drumbeat/events/Festival/planning: Difference between revisions

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= Drumbeat Festival Plan <br> =
= Logistics<br> =


#Goals<br>
*Barcelona logistics lead:&nbsp;Maria Solé<br>
#Required elements<br>
*Venue:&nbsp;TBD<br>
#Attendee profile<br>
*Accomodations:&nbsp;TBD<br>
#Logistics<br>
*Volunteer plan
#Communications:&nbsp;Framing and Message<br>  
*Other logistics (program printing, food &amp;&nbsp;beverage, registration, volunteers, etc):&nbsp;under development<br>
#Miscellaneous <br>
 
<br>
 
== 1. Goals/Outcomes: big DB narrative, earned media <br>  ==
 
Essence of the idea
 
* trying to establish a big new idea -> need an event as a core pillar -> need to remind people where we are marching towards w/ drumbeat
* a powerful way to create a narrative is to bring the right mix of people together and then to let them tell a story
* reward, train and reenergize project leaders and community leaders -> working in itself tells the story
 
Internal
 
*Create the sense of Drumbeat as a major hub of the Open movement.&nbsp; Festival as "the place to be to invent the future of the internet"
 
*Modelling the best of the Drumbeat brand - build up the Drumbeat narrative
*Identify leadership
*Celebrating successes in 2010<br>  
*Community building for a distributed movement - peer education &amp;&nbsp;support
*Promoting Drumbeat:&nbsp;earned media<br>
*Accelerating 2011
*Media outcomes - text and video capturing the open web agenda for 2011
 
<br>
 
== 2. Required Elements <br>  ==
 
The structure and content of Drumbeat Festival should:<br>
 
*Makers elements
*Promote and advance Drumbeat projects and local events, prioritizing the "non-usual suspects" involved in Drumbeat<br>
*Showcase a handful of Big Ideas to inspire Drumbeat 2011<br>
*Energize participants through celebration:&nbsp;music, music, arts, and more music<br>
*Surprise participants AND&nbsp;organizers - the spontaneity factor<br>
 
<br>
 
== 3. Attendee Profile<br> ==
 
*Attendees: open call vs. invitation-only?
*Top leadership in projects and local events get travel stipends/scholarships/fellowships
*Small handful of high profile attendees (Zittrains, Berniers-Lees, boyds)
*Organizational allies, current and potential (note, this is an outreach framework - attendance is by individuals, not organizational representatives): Free Press, Public Knowledge, Global Voices, Open Web Foundation, Worldwide Web Foundation, EFF, Sunil/cis (?), adam floss manuals (?), Open Knowledge Foundation, Open 100 (?), Open Video Alliance, Association for Progressive Communications, Berkman, Collabforge, Creative Commons, Wikimedia, NTEN, Ushahidi, Internet Society, W3C, African Copyright and Access to Knowledge Project, Article 19, Bibliotheca Alexandrina, Sunlight Foundation, Freedom House, Family Onine Safety Institute, OpenNet Initiative, OII.
*Non-susual suspects:&nbsp;Open Health, Open Education, Hackerspace
*Funders? Ford, OSI, Haas, Hewlett, Packard


<br>
<br>


== 4. Logistics <br> ==
= Key Deadlines and Timeline<br><br> =
 
*Localtion:&nbsp;Barcelona<br>  
*Venue: pending<br>
*Dates: 3 days in November, dates dending.&nbsp; Don't conflict with Web 2.0 Summit, Nov 15-17.&nbsp; Other potential conflicts?<br>
*Size:&nbsp;low hundreds for year 1 ---&gt; earn the chops to scale in year 2
 
<br>
 
== 5. Communications  ==
 
<br>
 
== 6. Miscellaneous <br> ==


*Local organizing committee invitations<br>  
{| cellspacing="1" cellpadding="1" border="1" style="width: 651px; height: 285px;"
*Localizing the Festival for non-attendees:&nbsp;Can we get smaller local events sharing content symetrically with Amsterdam?<br>
|-
! scope="col" | Weeks until Festival<br>
! scope="col" | Date<br>
! scope="col" | Deadline(s)<br>
|-
| <br>
| June 7<br>
| 1st Save the Date Email<br>
|-
| <br>
| July 5<br>
| Early invitations out<br>
|-
| <br>
| July 15<br>
| Complete Festival planning wiki pages<br>
|-
| 15<br>
| July 21<br>
| Finalize Festival team: committees &amp; job descriptions, schedule regular calls for core team and committees. Introductory call for top participant recruits.<br>
|-
| 15<br>
| July 23<br>
| Sign venue contract(s)<br>
|-
| 13<br>
| Aug 4<br>
| Launch Broad Call for Program Ideas &amp; Sneak Preview<br>
|-
| 10<br>
| Aug 18<br>
| Begin Outreach/promotion/marketing push. Ideal web site launch (w/ registration, logistics, etc. schedule still TBD)<br>
|-
| 9<br>
| Aug 25<br>
| Deadline for program idea submissions<br>
|-
| <br>
| Sept 8<br>
| Complete program ideas review, research, develop workshops/plenaries/events. Secondary web site launch deadline. <br>
|-
| 7<br>
| Sept 15<br>
| Program content &amp;&nbsp;other collateral sent to designer &amp; posted online<br>
|-
| 4<br>
| Oct 6<br>
| Firm &amp; implement all logistics<br>
|-
| 3<br>
| Oct 13<br>
| Three weeks out. Hotel room cutoff date. All electricity, AV, catering requirements ID’ed<br>
|-
| 2<br>
| Oct 20<br>
| All travel booked.<br>
|-
| <br>
| Nov 3<br>
| FESTIVAL!!!<br>
|}


<br>
<br>


= Communications<br> =


= 4.20.09 Notes <br> =
Need: earned media and social media leads/working groups, designers<br>

Revision as of 22:43, 14 July 2010

Logistics

  • Barcelona logistics lead: Maria Solé
  • Venue: TBD
  • Accomodations: TBD
  • Volunteer plan
  • Other logistics (program printing, food & beverage, registration, volunteers, etc): under development


Key Deadlines and Timeline

Weeks until Festival
 Date
 Deadline(s)

 June 7
 1st Save the Date Email

 July 5
 Early invitations out

 July 15
 Complete Festival planning wiki pages
15
 July 21
 Finalize Festival team: committees & job descriptions, schedule regular calls for core team and committees. Introductory call for top participant recruits.
15
 July 23
 Sign venue contract(s)
13
 Aug 4
 Launch Broad Call for Program Ideas & Sneak Preview
10
 Aug 18
 Begin Outreach/promotion/marketing push. Ideal web site launch (w/ registration, logistics, etc. schedule still TBD)
9
 Aug 25
 Deadline for program idea submissions

 Sept 8
 Complete program ideas review, research, develop workshops/plenaries/events. Secondary web site launch deadline.
7
 Sept 15
 Program content & other collateral sent to designer & posted online
4
 Oct 6
 Firm & implement all logistics
3
 Oct 13
 Three weeks out. Hotel room cutoff date. All electricity, AV, catering requirements ID’ed
2
 Oct 20
 All travel booked.

 Nov 3
 FESTIVAL!!!


Communications

Need: earned media and social media leads/working groups, designers

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