Drumbeat/events/Festival/planning

Logistics

• Barcelona logistics lead: Maria Solé
  
• Venue: TBD. Venue spreadsheet here.
  
• Accomodations: TBD
  
• Volunteer plan
• Other logistics (program printing, food & beverage, registration, volunteers, etc): under development
  

Key Deadlines and Timeline

Weeks until Festival	Date	Deadline(s)
	June 7	1st Save the Date Email
	July 5	Early invitations out
16	July 15	Complete Festival planning wiki pages
15	July 21	Finalize Festival team: committees & job descriptions, schedule regular calls for core team and committees. Introductory call for top participant recruits.
15	July 23	Sign venue contract(s)
13	Aug 4	Launch Broad Call for Program Ideas & Sneak Preview
10	Aug 18	Begin Outreach/promotion/marketing push. Ideal web site launch (w/ registration, logistics, etc. schedule still TBD)
9	Aug 25	Deadline for program idea submissions
8	Sept 8	Complete program ideas review, research, develop workshops/plenaries/events. Secondary web site launch deadline.
7	Sept 15	Program content & other collateral sent to designer & posted online
4	Oct 6	Firm & implement all logistics
3	Oct 13	Three weeks out. Hotel room cutoff date. All electricity, AV, catering requirements ID’ed
2	Oct 20	All travel booked.
	Nov 3	FESTIVAL!!!

Detailed planning matrix linked below.  Not for the faint of heart! Contact Nathan for editing permision.

https://spreadsheets.google.com/pub?key=0AjxBFBy6_BKAdFdwWVVndmZoNm5OazlJd29QRWw4V0E&hl=en&output=html

Communications

Need: earned media and social media leads/working groups, designers