Drumbeat/events/Festival/planning: Difference between revisions

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| 15<br>  
| 15<br>  
| July 21<br>  
| July 24<br>  
| Finalize Festival team: committees &amp; job descriptions, schedule regular calls for core team and committees. Introductory call for top participant recruits.<br>
| Finalize Festival team: committees &amp; job descriptions, schedule regular calls for core team and committees. Introductory call for top participant recruits.<br>
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| Sign venue contract(s)<br>
| Sign venue contract(s)<br>
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| Aug 13<br>
| Aug 4<br>  
| Finalize 20-30%&nbsp;program "nodes" (lead people and compelling content). Launch Broad Call to "Design and submit a node" &amp; Sneak Preview of confirmed program.<br>
| Finalize 20-30%&nbsp;program "nodes" (lead people and compelling content). Launch Broad Call to "Design and submit a node" &amp; Sneak Preview of confirmed program.<br>
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| Complete program ideas review, research, develop workshops/plenaries/events. Secondary web site launch deadline. <br>
| Complete program ideas review, research, develop workshops/plenaries/events. Secondary web site launch deadline. Program content &amp; other collateral sent to designer &amp; posted online.<br>
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| Sept 15<br>
| Program content &amp;&nbsp;other collateral sent to designer &amp; posted online<br>
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Detailed planning matrix linked below.&nbsp; Not for the faint of heart! Contact Nathan for editing permision.<br>  
Detailed planning matrix linked below.&nbsp; Not for the faint of heart! Contact Nathan for editing permision.<br>  


[https://spreadsheets.google.com/pub?key=0AjxBFBy6_BKAdFdwWVVndmZoNm5OazlJd29QRWw4V0E&hl=en&output=html https://spreadsheets.google.com/pub?key=0AjxBFBy6_BKAdFdwWVVndmZoNm5OazlJd29QRWw4V0E&amp;hl=en&amp;output=html]<br>
[https://spreadsheets.google.com/pub?key=0AjxBFBy6_BKAdFdwWVVndmZoNm5OazlJd29QRWw4V0E&hl=en&output=html https://spreadsheets.google.com/pub?key=0AjxBFBy6_BKAdFdwWVVndmZoNm5OazlJd29QRWw4V0E&amp;hl=en&amp;output=html]<br> ''Italic text''


= Communications<br> =
= Communications<br> =


Need: earned media and social media leads/working groups, designers<br>
Need: earned media and social media leads/working groups, designers<br>

Revision as of 21:19, 20 July 2010

Logistics

  • Barcelona logistics lead: Maria Solé
  • Venue: TBD. Venue spreadsheet here.
  • Accomodations: TBD
  • Volunteer plan
  • Other logistics (program printing, food & beverage, registration, volunteers, etc): under development


Key Deadlines and Timeline

Weeks until Festival
Date
Deadline(s)

June 7
1st Save the Date Email

July 5
Early invitations out
16
July 15
Complete Festival planning wiki framework
15
July 24
Finalize Festival team: committees & job descriptions, schedule regular calls for core team and committees. Introductory call for top participant recruits.
15
July 23
Sign venue contract(s)
11
Aug 4
Finalize 20-30% program "nodes" (lead people and compelling content). Launch Broad Call to "Design and submit a node" & Sneak Preview of confirmed program.
10
Aug 18
Begin Outreach/promotion/marketing push. Ideal web site launch (w/ registration, logistics, etc. schedule still TBD).  Full registration opens.
9
Aug 25
Deadline for program idea submissions
8
Sept 22
Complete program ideas review, research, develop workshops/plenaries/events. Secondary web site launch deadline. Program content & other collateral sent to designer & posted online.
4
Oct 6
Firm & implement all logistics
3
Oct 13
Three weeks out. Hotel room cutoff date. All electricity, AV, catering requirements ID’ed
2
Oct 20
All travel booked.

Nov 3
FESTIVAL!!!

Detailed planning matrix linked below.  Not for the faint of heart! Contact Nathan for editing permision.

https://spreadsheets.google.com/pub?key=0AjxBFBy6_BKAdFdwWVVndmZoNm5OazlJd29QRWw4V0E&hl=en&output=html
Italic text

Communications

Need: earned media and social media leads/working groups, designers