QA/Automation/Meetings/How To Handle A Meeting: Difference between revisions

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===Review Meeting and send Notes===
===Review Meeting and send Notes===
As a note taker during a meeting you are responsible to also send out a follow-up email with a link to the meeting notes and the action items, which should also be added to the wiki. Just reply to the email from above.
As the chair of the next meeting you are responsible to also send out a follow-up email with a link to the meeting notes and the action items, which should also be added to the wiki. Just reply to the email from above.

Revision as of 19:32, 12 October 2012

Prepare the Meeting Page

The meeting page should be created as soon as possible but at least a day before the meeting will happen. It's necessary so that everyone has a chance to update their own status.

The following steps have to be performed:

  • In the meeting page create a link to the next meeting. Please make sure that if it goes into a new month you add that too.
  • Copy the Meeting Template into the new page.
  • Copy the action items from the previous meeting into the top of the next meeting.
  • Copy the remaining blockers and issues from the previous meeting into the corresponding sections of the next meeting page.
  • Add your name behind chair of the meeting.
  • Update the links to the previous and next meetings at the top of the page.
  • Update the links under Personal status and Meeting notes to be more relevant

Send out Email Announcements

A day before the meeting will happen, copy the email template below and send it to the following mailing lists:

  • dev-quality: dev-quality@lists.mozilla.org
  • dev-automation: dev-automation@lists.mozilla.org
  • mozmill-dev: mozmill-dev@googlegroups.com
  • mozilla-tools: mozilla-tools@lists.mozilla.org
  • dev-planning: dev-planning@lists.mozilla.org
Email template
  Subject: Automation Development Meeting, %Month% %DAY%, 2012 at 2:00pm PTD/PST   

  Hi,
  
  Tomorrow we will have our next Automation Developer team meeting.
  Everyone who is interested is welcome to join.
  
  See the agenda for details:
    <INSERT LINK TO MEETING HERE>
  
  If you are involved into a project, please don't forget to update your
  personal status.
  
  Vidyo:  https://v.mozilla.com/flex.html?roomdirect.html&key=PGtLpx3XQGJz
  Phone:  650-903-0800 or 650-215-1282 x92 Conf# 9654 (US/INTL)
          1-800-707-2533 (pin 369) Conf# 9654 (US)
  IRC:    irc://irc.mozilla.org:6697/#automation

Review Meeting and send Notes

As the chair of the next meeting you are responsible to also send out a follow-up email with a link to the meeting notes and the action items, which should also be added to the wiki. Just reply to the email from above.

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