All Hands/2014 Portland

What is it? -- multiple work weeks, happening in the same city, at the same time, all within a few city blocks of each other + some opportunity to get together as one big group as well as with other teams as it makes sense. Then, on the last day, we have a giant party, Mozilla-style!

Dates

Monday, December 1st - Friday, December 5th, 2014 (travel days Monday & Saturday)

For those countries where rest time is required on weekends (vs. work travel), Mozilla will cover a return on Monday the 8th if you choose.

Location

Portland, Oregon, USA (various venues): https://mapsengine.google.com/map/u/0/viewer?mid=zGDglM1VcNwI.khD1s_r2QdO0

• Weather Forecast: °C or °F

Attendees

Because this event is a grouping of traditional team work weeks, only those Mozillians who would otherwise attend them will be invited (this includes core volunteers and Elancers). Contractors and seasonal staff will be invited at the discretion of the business unit.

Volunteer Reimbursement via Reps

Volunteers attending this event may submit for visa and U.S. travel/health insurance- related costs (and other incidentals) via Mozilla Reps:

• Mozilla Reps attending this event may submit for reimbursement through the standard process.
• Mozillians who are not Mozilla Reps should contact a local Rep and the Rep will help them get reimbursed. The process is as follows:
  • Step 1: contact a Rep in your country*
  • Step 2: once the Rep has accepted to process your reimbursement, give them an estimate of what your costs will be. If you need the funds beforehand, be sure to say that
  • Step 3: after the event, send him/her all your scanned receipts and bank details/paypal account
  • Step 4: inform the Rep once you have successfully received the funds

Travel

All travel will be booked by our event company during registration (beginning September 29th ). DO NOT BOOK YOUR OWN TRAVEL OR HOTEL ROOM. We'll arrange transportation to/from the airport too.

Once you've registered, a travel agent will send you an email with 2-3 flight options. You will need to respond to that email within 24 hours to secure one of them (or suggest an alternative, provided it's within our travel policy guidelines).

Visa?

Check here to see if you need a visa: http://united-states.visahq.com/

Thanksgiving Travel Rush

Be aware that Sunday, November 30, is the Sunday following the US Thanksgiving holiday, and is therefore one of the busiest travel days of the year for domestic travel in the United States.

Your Old Phones Needed in Portland

Did you know that the estimated 500,000 mobile devices discarded daily can have another life improving someone's life?

Medic Mobile, a not-for-profit that seeks to advance healthcare in 16 countries with mobile technology (their app in the Firefox Marketplace here: https://marketplace.firefox.com/app/medic-mobile) recycles any type of mobile device through their Hope Phones program (https://hopephones.org/) to fund public health program around the world.

They need your help. Let's collect 1,000 old phones to the Mozilla offsite to empower health workers and improve the lives of many more. Bring your old Blackberry, StarTac, Chocolate, Galaxy or anonymous device to Portland and help us show that Mozilla cares. We'll have collections points around the offsite for easy drop-off.

Many thanks. Questions: Pete Scanlon (pscanlon@mozilla.com)

Hotels & Meeting Space

The idea is that teams will stay in the same hotel. Won't be perfect, but we'll get as close as we can. All of the hotels are within walking distance from each other and from the Portland Art Museum. One (Marriot Waterfront) is a bit farther out (where we have a big chunk of rooms) so we'll likely have transportation to/from the PAM from there. You can see all hotels here: https://mapsengine.google.com/map/u/0/viewer?mid=zGDglM1VcNwI.khD1s_r2QdO0.

wifi

• Portland Art Museum (all-hands space, mofo, engagement, IT, WPR)
  • 100MB bandwidth (5 MB down/2 MB up per user)
  • 26 access points (dualband 802.11ac)
  • Ethernet switches and router
  • Custom network.

• Marriott Waterfront (engineering hub)
  • 100Mb bandwidth dedicated to the meeting space + extra 100MB dedicated (for 200 MB total)
  • 18 Ruckus 7962 Zoneflex G access points each capable of carrying up to 500 users. The Ruckus Zone director 3000 series prevents dropping from AP to AP.

• Hilton (apps day, some engineering breakouts, content services, legal/bd/privacy)
  • 71 Mbps of bandwidth dedicated to the meeting space exclusively.
  • 35 access points (Cisco 1130G) with dynamic Allocation (roughly one+ per space)

• Heathman (HR/Finance, small number of breakouts)
  • Total Bandwidth is 100 mb(down) x 20mb (up) - this is shared between all guests at the hotel.
  • Free access is 3X1 with a 5x2 5 second burst.

white boards, projectors, access to central printer, etc.

Will be available in all spaces. Process TBD.

Time Blocks (subject to change)

Work week schedule (will be updated): https://docs.google.com/a/mozilla.com/spreadsheets/d/12K2OIUKAURjtQOcOMcPCOi4qeB1i80UWCA4EZLX94b4/edit#gid=0

Monday:

• 5:00pm - 8:00pm (cocktails, informal)

Tuesday + Wednesday:

• All-hands block: 9:00am - 11:00am PT
• Work week blocks:
  • 11:00am - 2:00pm
  • 2:00pm - 5:00pm (some spaces are available until 4:00pm only)
  • 5:00pm - 8:00pm (dinner reservations will likely start at 6:30pm)

Thursday

• Work week blocks (we have a reduced number of meeting spaces so there will be shuffling):
  • 8:00am - 11:00am
  • 11:00am - 2:00pm
  • 2:00pm - 5:00pm (some spaces are available until 4:00pm only)
  • 5:00pm - 8:00pm (dinner reservations will likely start at 6:30pm)

Friday

• Work week blocks (we have a reduced number of meeting spaces so there will be shuffling):
  • 8:00am - 11:00am
  • 11:00am - 2:00pm
  • 2:00pm - 4:00pm
  • 5:00pm - late (dinner + closing + after party)

Sessions

If you have one to propose, add it here with a sign up link.

Teach us how to do web media on Air Mozilla Possible super-team for all people who know about media and how to best put it on the web. Hosted by the Air Mozilla team who are eager to learn.

Extra Curriculars

If you have one to propose, add it here with a sign up link.

• Hockey!!! (ice, shinny style) - 8-9:15am on Thursday, Dec 4th - sign ups are full, waitlist available -- feel free to come cheer/photograph
• SNOW Summit outing to Mount Hood (tentative) - Sign up + Information Here
• Zumba! With our very own Rowe Hoffer (We will do it if there is interest) - Sign up + Information Here
• Find running partners! - Sign up Here
• Ping Pong!!! - There are loads of great places where Mozillians can play ping pong. And if we have enough signed up, we'll organize a tournament! Sign up + Information Here
• Indoor Kart Racing - Evenings Monday-Thursday (tentative) Interested? SIGN UP!
• Homozilla (LGBTQ Mozillians and allies) will be doing a couple of social things
• Scotch, Whiskey, Bourbon! - Evening pub crawls to taste the best of Portland's brown. Sign up + Information here Portland Fun Map
• Beer! - Evening pub crawls to taste the best of Portland's beer. Sign up + Information here Portland Fun Map
• Crossfit - After a night of drinking, come work out and try not to puke :) Sign up + Information here Portland Fun Map
• Christians - Early morning prayer and fellowship
• Board/Card Games - organize here
• UI/UX <3 - Calling all UI and UX Mozillians. Let's carve out a hour or more to get together during Mozlandia for free hugs, good conversation and all the things that make our minds tick. [Signup http://goo.gl/forms/y7LYr4MRuO]

Food

Portland has an amazing foodie culture and some of the coolest food carts around. Rather than serve up standard conference fare for the whole week we're going to mix it up a bit. Some of our meals will be catered (hard to get out of that entirely), some won't. Some will be paid for centrally (meaning no cash/credit card needed), some won't (meaning you'll need to pay and submit for reimbursement). If paying up front for a meal that is not provided is not something you can reasonably do, please contact your manager OR, if you're a volunteer, the person that invited you to their work week.

Breakfast

• Tuesday/Wednesday, breakfast will be catered and provided at the PAM (our all-hands session starts there at 9:00am, so breakfast will be available by 7:30am).
• Thursday/Friday, breakfast will be catered and provided within each of the hotels where we have work week breakout space (Hilton, Marriott Waterfront, and Heathman).
• You may want to try coffee from Stumptown at some point, and a donut or two from VooDoo both of which are distinctly Portland.

If you want donuts, you're much better off with Blue Star. If you want coffee, Stumptown is OK, but try Coffeehouse Northwest, or Courier, or Public Domain, or Sterling, or Water Avenue, or any number of more interesting, small cafes.

Sincerely,

Portland.

Lunch

Mozillians are encouraged to head to the food cart center for lunch (although you'll need to pay for this on your own and submit for reimbursement). It's walking distance from most of our work week hotels and from the PAM. You can find it on this map (or ask a native): https://mapsengine.google.com/map/u/0/viewer?mid=zGDglM1VcNwI.khD1s_r2QdO0.

For those folks working out of the Marriott Waterfront, the food cart center is a bit of a walk. So, we're going to bring the carts to you.

In some cases (TBD) on some days, we'll provide catered lunches. More on this soon.

Dinner

Monday

There will be a cocktail party reception at the Portland Art Museum that starts at 6:00pm. There will be lots of great appetizers there as well as, well, cocktails (we'll have juice and sparkly water too). While it's not a formal dinner, it's likely enough to get you started. We have no other dinner plans for Monday evening so if you need more food, you'll need to head to a nearby restaurant (the range of expense expected for dinner is between $30 - $40 USD per person).

Tuesday, Wednesday, Thursday

So we can experience a bit of Portland, and still stay within our budget, we've arranged for three-evenings of Portland dine-arounds. Dine-arounds are a collection of local restaurants that have agreed to feed us a pre-set menu for a fixed price (includes one drink, the rest is up to you). In each case, depending on which restaurant you choose, your meal is pre-paid by Mozilla (you don't need to bring cash unless you want extras). We have enough seats each evening to cover about 75% of us, understanding there will be folks with other plans.

• Most of the restaurants are within walking distance of the Portland Art Museum and where they aren't, you can cab it or take public transit. Our reservations times vary but generally start after 6:00pm. Specific times will be noted on the Dine-Around sign-up sheet.

• Dietary restrictions can be accommodated. We have listed these under each restaurant and will update as we have more information. The only exceptions would be the restaurants doing buffets. There may be options, but no modifications. Let us know if you have specific accommodations needed and we can suggest some options.

• In some cases, menus have not been posted. Many restaurants use fresh, local, in season ingredients and won't know what they will feature until mid-month. We'll update the document as we get more information.

• If a restaurant is at its max and you'd still like to dine there, please add your name anyway. In lots of cases, restaurants can accommodate more than they've indicated. We wanted to start with a conservative estimate.

SIGN-UPS: http://mzl.la/signups (pro tip: this link will take you to an un-editable version if you try to access it from a non-Mozilla Google account OR if you have a non-Mozilla and a Mozilla account open in the same browser session).

MENUS/RESTAURANT DETAIL: http://mzl.la/menus

Friday

AMAZING dinner + party at Pure Space. Save your calories for this. We'll eat at about 7:30pm (although the party starts at 6:00pm).

Snacks

These will be provide at each of the work week sites (other than our office, where there are snacks already) at stations throughout the space.

FAQ

Please add your questions to this document: https://docs.google.com/a/mozilla.com/document/d/1g-KqjCWwjJtgYHJYuFXgWYW9i0MY234_tMRPbXxq5Jc/edit

Links

• Guest speaker suggestions: https://etherpad.mozilla.org/workweekspeakers
• Fun things to do suggestions: https://etherpad.mozilla.org/hogwarts