People:MozSpaces Guidelines:London: Difference between revisions

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<h3>Operational Guidelines</h3>
== MozLondon Events Space ==


Now that you have the general guidelines for using our Spaces, there is information you should have specific to the Space you are visiting. Below you'll find additional information to use while visiting our London Space.
The [https://www.mozilla.org/en-US/contact/spaces/london/ MozLondon events space] is a free-to-use venue in central London for events that align with the [https://www.mozilla.org/en-GB/mission/ Mozilla mission], covering topics like web development, open source software, web learning, digital literacy and more. Example of past events in the space include:
* London pyladies meetup
* London HTML5 games developers meetup
* Digital Citizenship Workshops
* NHS Digital Badges


There is one detail we want to call out that changes the way you "book" and use the space.  
For more detail on the type of events we can host, see the [https://wiki.mozilla.org/People:MozSpaces_Guidelines MozSpaces Guildelines].


''Meetings versus Events:''
=== Facilities ===


'''Meeting:''' Small group of Mozillians who get together for a brief amount of time - an hour or two in a conference room.
The London space has the following facilities:
* Main space capacity of around 60 for talks and about 30 with tables
* AV system for presenting slides
* Ability to record and/or live-stream events (requires approval and a trained host)
* Option to arrange drinks and snacks for the event (at extra cost)


*If you are attending a meeting while in London, you'll need to check in with the front desk and coordinate supplies with your Mozilla Sponsor.
=== Availability ===


'''Events:''' Larger group of Mozillians who get together for a longer time period or need a larger space. Often times the Community area.  
In order to enquire about availability email [mailto:london-events@mozilla.org london-events@mozilla.org]. There is also a [https://events.mozspaces.org/calendar public calendar] covering a subset of all future events.


*If you are hosting an event while in London, you will need to work with WPR who will approve your event.
=== Hosts ===


You'll know when a “meeting” becomes an “event” when the following conditions apply:
Each event requires a Mozilla employee ad the local host to act as a point of contact before the event and host for the duration of the event. Note that hosting events is a voluntary activity and availability is not guaranteed. Once your event is confirmed, the host will be in contact with more details of the procedure for hosting an event, and the requirements we have before the event starts, e.g. a list of names of all attendees.


* You require any sort of catering (other than what might be available in the kitchens)
For employees, guidelines on hosting events are available on [https://mana.mozilla.org/wiki/display/WPR/Events mana]
* You require supplies (other than the one dry erase marker already in the room)
* Your meeting is scheduled after London office hours which are from '''8:30am''' to '''5:30pm''' Monday through Friday, except on Holidays.
* Your meeting is large enough, even if it’s just Mozillians, to essentially “take over” some aspect of the space. In this case, additional approval will be needed if it's within normal business hours.  


=== Location Details ===


'''There are 3 key elements as a host'''
<dl>
<dt>Address:</dt>
<dd><pre>
Mozilla London
101 St. Martin's Lane, 3rd Floor
London
WC2N 4AZ
</pre></dd>


1) We want to make sure that your guests are safe in our space, because of this we will require a list of attendees for your event. If we do not have a list than your attendees will need to sign in with the building reception and with Mozilla. Please email this list to your sponsor and we will make sure we distribute the copies.  
<dt>Contact:</dt>
<dd>[mailto:london-events@mozilla.org london-events@mozilla.org]


2) As a host of an event, we recommend that you come to the office 30 minutes before your event. Why? We want to help you get set up on the AV system and help you prepare for your event.
<dt>Access Details:</dt>
<dd>Please check in with building reception at the ground floor. Access to the third floor Mozilla reception will be granted by the building.</dd>


3) To make sure we are prepared as possible for your event, it would be helpful if you could send a friendly reminder to your guests not to arrive before the event is scheduled to start. If they do arrive early and the event host is not ready, they are welcome to take a seat in our reception areas until the event begins.
<dt>Community Space location:</dt>
<dd>3rd Floor, to the left of reception</dd>


 
<dt>Map</dt>
<h3>How to Request Use of Mozilla Space and/or WPR Support For Your Event</h3>
<dd>[http://goo.gl/maps/t4c5h Google Maps]</dd>
 
</dl>
* If you are a paid-staff member, please use [https://mozilla.service-now.com/| Service Now] to request support for your event.
* If you are a volunteer, please submit your request to: london-events@mozilla.org
* Requests for Brown Bags or Air Mozilla don't require WPR involvement. Both paid-staff and volunteers should file a request through [https://bugzilla.mozilla.org/enter_bug.cgi?product=mozilla.org&format=brownbag| Service Now request]
 
To be sure your event has the impact you intend (and nobody goes hungry), WPR and IT needs at least two weeks (10 business days) lead-time to approve and coordinate requests.
 
<h3>Getting Around the Space</h3>
* Address:
<pre>
Mozilla London
101 St. Martin's Lane, 3rd Floor
London
WC2N 4AZ
</pre>
* Phone Number: +44.207.855.3000
* Contact: london-events@mozilla.org
* Access Details: Please check in with building reception at the ground floor. Access to the third floor Mozilla reception will be granted by the building.
* Community Space location: 3d Floor, to the left of reception
* Map: http://goo.gl/maps/t4c5h

Revision as of 14:13, 19 January 2016

MozLondon Events Space

The MozLondon events space is a free-to-use venue in central London for events that align with the Mozilla mission, covering topics like web development, open source software, web learning, digital literacy and more. Example of past events in the space include:

  • London pyladies meetup
  • London HTML5 games developers meetup
  • Digital Citizenship Workshops
  • NHS Digital Badges

For more detail on the type of events we can host, see the MozSpaces Guildelines.

Facilities

The London space has the following facilities:

  • Main space capacity of around 60 for talks and about 30 with tables
  • AV system for presenting slides
  • Ability to record and/or live-stream events (requires approval and a trained host)
  • Option to arrange drinks and snacks for the event (at extra cost)

Availability

In order to enquire about availability email london-events@mozilla.org. There is also a public calendar covering a subset of all future events.

Hosts

Each event requires a Mozilla employee ad the local host to act as a point of contact before the event and host for the duration of the event. Note that hosting events is a voluntary activity and availability is not guaranteed. Once your event is confirmed, the host will be in contact with more details of the procedure for hosting an event, and the requirements we have before the event starts, e.g. a list of names of all attendees.

For employees, guidelines on hosting events are available on mana

Location Details

Address:
 Mozilla London
 101 St. Martin's Lane, 3rd Floor
 London
 WC2N 4AZ
Contact:
london-events@mozilla.org
Access Details:
Please check in with building reception at the ground floor. Access to the third floor Mozilla reception will be granted by the building.
Community Space location:
3rd Floor, to the left of reception
Map
Google Maps
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