Drumbeat/events/Festival/planning: Difference between revisions
Jump to navigation
Jump to search
Logistics
Key Deadlines and Timeline
Communications
No edit summary |
|||
| Line 27: | Line 27: | ||
| 16<br> | | 16<br> | ||
| July 15<br> | | July 15<br> | ||
| Complete Festival planning wiki | | <strike>Complete Festival planning wiki framework<br></strike> | ||
|- | |- | ||
| 15<br> | | 15<br> | ||
| Line 37: | Line 37: | ||
| Sign venue contract(s)<br> | | Sign venue contract(s)<br> | ||
|- | |- | ||
| | | 11<br> | ||
| Aug | | Aug 13<br> | ||
| Launch Broad Call | | Finalize 20-30% program "nodes" (lead people and compelling content). Launch Broad Call to "Design and submit a node" & Sneak Preview of confirmed program.<br> | ||
|- | |- | ||
| 10<br> | | 10<br> | ||
| Aug 18<br> | | Aug 18<br> | ||
| Begin Outreach/promotion/marketing push. Ideal web site launch (w/ registration, logistics, etc. schedule still TBD)<br> | | Begin Outreach/promotion/marketing push. Ideal web site launch (w/ registration, logistics, etc. schedule still TBD). Full registration opens.<br> | ||
|- | |- | ||
| 9<br> | | 9<br> | ||
Revision as of 23:37, 15 July 2010
Logistics
- Barcelona logistics lead: Maria Solé
- Venue: TBD. Venue spreadsheet here.
- Accomodations: TBD
- Volunteer plan
- Other logistics (program printing, food & beverage, registration, volunteers, etc): under development
Key Deadlines and Timeline
| Weeks until Festival |
Date |
Deadline(s) |
|---|---|---|
| June 7 |
||
| July 5 |
||
| 16 |
July 15 |
|
| 15 |
July 21 |
Finalize Festival team: committees & job descriptions, schedule regular calls for core team and committees. Introductory call for top participant recruits. |
| 15 |
July 23 |
Sign venue contract(s) |
| 11 |
Aug 13 |
Finalize 20-30% program "nodes" (lead people and compelling content). Launch Broad Call to "Design and submit a node" & Sneak Preview of confirmed program. |
| 10 |
Aug 18 |
Begin Outreach/promotion/marketing push. Ideal web site launch (w/ registration, logistics, etc. schedule still TBD). Full registration opens. |
| 9 |
Aug 25 |
Deadline for program idea submissions |
| 8 |
Sept 8 |
Complete program ideas review, research, develop workshops/plenaries/events. Secondary web site launch deadline. |
| 7 |
Sept 15 |
Program content & other collateral sent to designer & posted online |
| 4 |
Oct 6 |
Firm & implement all logistics |
| 3 |
Oct 13 |
Three weeks out. Hotel room cutoff date. All electricity, AV, catering requirements ID’ed |
| 2 |
Oct 20 |
All travel booked. |
| Nov 3 |
FESTIVAL!!! |
Detailed planning matrix linked below. Not for the faint of heart! Contact Nathan for editing permision.
Communications
Need: earned media and social media leads/working groups, designers