Drumbeat/events/Festival/planning: Difference between revisions
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Logistics
Key Deadlines and Timeline
Planning Notes
Communications
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*Other logistics (program printing, food & beverage, registration, volunteers, etc): under development<br> | *Other logistics (program printing, food & beverage, registration, volunteers, etc): under development<br> | ||
<br> | <br> | ||
= Key Deadlines and Timeline<br><br> = | = Key Deadlines and Timeline<br><br> = | ||
| Line 31: | Line 31: | ||
| 15<br> | | 15<br> | ||
| July 23<br> | | July 23<br> | ||
| Finalize Festival team: committees & job descriptions, schedule regular calls for core team and committees. Introductory call for top participant recruits.<br> | | <strike>Finalize Festival team: committees & job descriptions, schedule regular calls for core team and committees.</strike> Introductory call for top participant recruits.<br> | ||
|- | |- | ||
| 12<br> | | 12<br> | ||
| Aug 4<br> | | Aug 4<br> | ||
| Finalize 20-30% program "nodes" (lead people and compelling content). Launch Broad Call to "Design and submit a node" & Sneak Preview of confirmed program.<br> | | Finalize 20-30% program "nodes" (lead people and compelling content). Launch Broad Call to "Design and submit a node" & Sneak Preview of confirmed program.<br> | ||
|- | |- | ||
| Line 72: | Line 72: | ||
Detailed planning matrix linked below. Not for the faint of heart! Contact Nathan for editing permision.<br> | Detailed planning matrix linked below. Not for the faint of heart! Contact Nathan for editing permision.<br> | ||
[https://spreadsheets.google.com/pub?key=0AjxBFBy6_BKAdFdwWVVndmZoNm5OazlJd29QRWw4V0E&hl=en&output=html https://spreadsheets.google.com/pub?key=0AjxBFBy6_BKAdFdwWVVndmZoNm5OazlJd29QRWw4V0E&hl=en&output=html]<br> '' | [https://spreadsheets.google.com/pub?key=0AjxBFBy6_BKAdFdwWVVndmZoNm5OazlJd29QRWw4V0E&hl=en&output=html https://spreadsheets.google.com/pub?key=0AjxBFBy6_BKAdFdwWVVndmZoNm5OazlJd29QRWw4V0E&hl=en&output=html]<br> ''<br>'' | ||
= Communications<br> = | == Planning Notes<br> == | ||
*Friday June 23 | |||
= Communications<br> = | |||
Need: earned media and social media leads/working groups, designers<br> | Need: earned media and social media leads/working groups, designers<br> | ||
Revision as of 18:10, 27 July 2010
Logistics
- Barcelona logistics lead: Maria Solé
- Venue: TBD. Venue spreadsheet here.
- Accomodations: TBD
- Volunteer plan
- Other logistics (program printing, food & beverage, registration, volunteers, etc): under development
Key Deadlines and Timeline
| Weeks until Festival |
Date |
Deadline(s) |
|---|---|---|
| June 7 |
||
| July 5 |
||
| 16 |
July 15 |
|
| 15 |
July 23 |
|
| 12 |
Aug 4 |
Finalize 20-30% program "nodes" (lead people and compelling content). Launch Broad Call to "Design and submit a node" & Sneak Preview of confirmed program. |
| 11 |
Aug 10 |
Sign venue contract(s) |
| 10 |
Aug 18 |
Begin Outreach/promotion/marketing push. Ideal web site launch (w/ registration, logistics, etc. schedule still TBD). Full registration opens. |
| 9 |
Aug 25 |
Deadline for program idea submissions |
| 8 |
Sept 22 |
Complete program ideas review, research, develop workshops/plenaries/events. Secondary web site launch deadline. Program content & other collateral sent to designer & posted online. |
| 4 |
Oct 6 |
Firm & implement all logistics |
| 3 |
Oct 13 |
Three weeks out. Hotel room cutoff date. All electricity, AV, catering requirements ID’ed |
| 2 |
Oct 20 |
All travel booked. |
| Nov 3 |
FESTIVAL!!! |
Detailed planning matrix linked below. Not for the faint of heart! Contact Nathan for editing permision.
Planning Notes
- Friday June 23
Communications
Need: earned media and social media leads/working groups, designers