Engagement/Engagement-Offsite-2014-July

All Engagement Offsite, July 2014

Location & Dates

• Bay Area - Chaminade Resort & Spa, Santa Cruz

1 Chaminade Lane, Santa Cruz, CA 95065 | Phone Number: 831-475-5600

• Dates: July 8-10 (Monday and Friday are travel days)

• Climate: It was HOT at the Chaminade at our last offsite in January. And, yes this is California. But, June and July have a history of wind, cold and fog on our norther coastline. Pack layers. Be ready for foggy mornings, hot afternoons and cold evenings.

• Misc: The Chaminade is a full resort. Hiking trails, a full gym, tennis courts and a pool are for our use. Bring what you need to take advantage of the property.

Schedule

Tuesday

Early Morning	Early Morning Activities
9:00-9:30	Offsite Kick off
9:30-11:00	Goal Share and Call to Action
11:00-11:20	Integrated Project Planning Tool Training
11:20-11:30	Transition
11:30-12:00	Speed Rounds- responding to the CTA
12:00-12:15	Debrief and Preview of what’s next
12:15-1:00	Lunch
1:00-3:00	Functional team meeting time in Breakouts
3:00-3:30	Snack
3:30-5:00	Functional team meeting time in Breakouts
5:15-6:30	Guest Speaker: Chris Beard
6:30-8:00	Dinner
8:30 on	Evening Activities

Wednesday

Early Morning	Early Morning Activities
9:00-12:00	Integrated Teams Meet
12:00-12:45	Lunch
1:00-2:15	Guest Speaker (TBA)
2:30-3:30	Open Sessions/Open Time (over snack time)
3:00-3:30	Snack
3:30-5:00	Skill Sessions (4 Topics and descriptions TBA)
5:30-7:00	Onsite Wine Tasting and Social Event
7:00-8:30	Dinner
8:30 on	Evening Activities

Thursday

Early Morning	Early Morning Activities
9:00-10:00	Lightning Talks-sign up here!
10:00-1:00	Functional Team Meeting Time- and Lunch Together
12:00-1:00	Lunch with your Team
1:00-3:00	Integrated teams report on their work
3:00-3:30	Snack
3:30-4:30	Open Sessions/Open Time
5:00-6:30	Outdoor Games
7:00-8:30	Dinner
8:30 on	Evening Activities

Schedule FAQ

How is the schedule set up?

The schedule is a combination of us all together in the "big room", breakouts with the integrated or cross-functional teams you work with, breakouts with your functional team (eg Brand, Sumo etc) and open time. The planning group tried to meet your request to have lots of time with your functional teams and time for you to talk about what matters most to you in the Open Sessions and Open Time. Also, if you don't work on an Integrated team, for some of us we'll be asked to join one to see what we can do together.

How will I know where stuff is happening?

Many of the sessions listed in the Schedule are linked to a G-doc where you can see descriptions of sessions, see what's going on, sign up to lead stuff, participated, shape and lead social stuff or see where your or other groups are meeting.

I'd like to own something, what do I do?

click the hot links in the schedule and find something to lead. Dinners are open for "ownership" so if anyone wants to shape an experience for dinners that help us grow or know each other in a new way, please sign up!

What about fun stuff?

Fun Stuff can be found on the links for Early Morning Activities, Dinners and Evening Activities. Nothing in the Doc? Add your ideas there!

Is there open time?

Yes. Two specific sections in the schedule are reserved for Open Sessions and Open Time. Open sessions will be an opportunity to get into groups quickly and do some stuff together (sign ups will be in the hall onsite) or you can use that time for 1:1's, booking that face to face with a core group you never see or taking a breather.

What are Open Sessions, how do I host one?

Onsite there will be large post-its on the wall each day. You can sign up to lead a session on the day.

Transportation

Carpool

Carpool rides etherpad - add your name to offer or get a ride with someone

Shuttles

Shuttle schedule to be posted here