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Calendar:SMB Event Dialog - Invite Attendee

Enterprise Invitation Dialog UI Specification

Specification Status
Author Christian Jansen
Last Change --Chris 05:17, 6 December 2006 (PST)
Status Preliminary

Abstract

This specification covers the UI of the Enterprise Invitation dialog.

References

Detailed Specification

The Invite Attendee dialog consists of 3 areas.

 

  1. Attendee List
  2. Free/Busy Grid
  3. Information and Date/Time Area


 

Attendee List

1. "Attendee List" Grid Heading

Property State
Label EN-US: All Attendees
Label Ger: Alle Teilnehmer

2. "Include Organizer in Free/Busy" Drop Down

Property State
On Mouse Click: Opens a list with two items: 
(ICON) I will attend
(ICON) I will not attend
Pre-Selected Item: Attends event
EN-US:

I will attend
I will not attend

Ger:
  • Ich nehme Teil
  • Ich nehme nicht Teil

3. "Organizer" Field

Property State
Attribute:
  • Has to be always visible.
  • Has to display string and user name information
Label EN-US: Organizer ($USERNAME)
Label Ger: Organisator ($USERNAME)

4. "Type" Drop Down

Property State
Attribute: Has to be displayed for each attendee
On Mouse Click: Opens a list with three items: 
(ICON) Required Attendee
(ICON) Optional Attendee
(ICON) Resource (Room/Equipment)
Pre-Selected Item: Required Attendee
EN-US:

Required Attendee Optional Attendee Resource (Room/Equipment)

Ger:

Erforderlicher Teilnehemer Optionaler Teilnehmer Ressource (Raum/Arbeitsger?t)


5. "Attendee" Cell

Property State
Attributes: The control has to behave exactly the same like the recipient list of Thunderbird's Mail Compose Window.
Focus:
  • After opening the dialog the 1st cell is focused.
Keyboard Navigation:
  1. Return triggers free/busy data
  2. After recieving free/busy data the cursor is positioned in the next row below.
User Feedback: While recieving free/busy data a progress has to be indicated.
String displayed initially: Click here to add name
Label EN-US: Click here to add name
Label Ger: Hier klicken, um Namen hinzuzuf?gen

6. "Splitter"

Property State
Collapse: None
Resize before: Grow
Resize after: Grow

Free/Busy Grid

7. "Previous" Button

Property State
Disabled: By default
Enabled: If user selected a time slot taking place in the future
On Click:

Picks a previous free time slot:

  • within the working hours
  • with the time slot specified in 15, 18
  • applies to all attendees, including organizer
  • skips weekends
Label: EN-US "Suggest time slot:", Ger "Termin vorschlagen:"
Button Label EN-US: (ICON) ~Previous
Button Label Ger: (ICON) ~Vorheriger

8. "Next" Button

Property State
Enabled: By default
On Click:

Picks an upcoming free time slot:

  • within the working hours
  • with the time slot specified in 15, 18
  • applies to all attendees, including organizer
  • ignores weekends
Label: EN-US "Suggest time:", Ger "Termin vorschlagen:"
Button Label EN-US: (ICON) ~Next
Button Label Ger: (ICON) ~Nächster

9. "Zoom" Dropdown & Buttons

Property State
Items: 
25%
50%
100%  (Default)
200% 
400%
Item selected: 100%
Zoom levels: 
1 Cell = 25%  = 4h
1 Cell = 50%  = 2h
1 Cell = 100% = 1h   (Default)
1 Cell = 200% = 30 min
1 Cell = 400% = 60 min
Label EN-US: ~Zoom:
Label Ger: ~Zoom:


- Button

Property State
Enabled: Yes
Disabled: @12,5%
On click:
  • One click zooms 1 level out.
  • The Zoom drop down displays the according zoom level.
Alt. Text EN-US: Zoom out
Alt. Text Ger: Verkleinern

+ Button

Property State
Enabled: Yes
Disabled: @400%
On click:
  • One click zooms 1 level in.
  • The Zoom drop down displays the according zoom level.
Alt. Text EN-US: Zoom in
Alt. Text Ger: Vergrößern

10. Time Slot Indicator

Property State
States:
Green
  • All attendees & resources are marked free.
Yellow
  • If the minority of the group is marked busy.
  • If a resource is marked busy.
Red
  • If the majority of the group is marked busy.
  • If at least one member marked as required is marked busy.
No Information State

The no information state has no impact on the status display.

Selection:
  • Hours in range are marked bold.
Selection: Hours in range are marked bold.
Position:
  • Horizontally Centered (Default)
  • Stays horizontally centered while navigating with Previous or Next button
Snap to Grid:
  • 2h min steps for move & resize @ zoom level 25 %
  • 1h steps for move & resize @ zoom level 50 %
  • 30 min steps for move & resize @ zoom level 100 %
  • 15 min steps for move & resize @ zoom level 200 %
  • 15 min steps for move & resize @ zoom level 400 %

11. "All Attendees" Row

Property State
States: Displays free/busy information of all attendees
  • Hex #35556B = busy
  • Hex #EBEBE4 = free
  • Hex #7F9DB9 = border

12. "Free/Busy" Grid

Property State
Standard View:
  • One Day = the range of working hours set in Lightning configuration

 

Extended View:
  • In case an events is scheduled outside standard working hour range the grid extends to 24h for one day.

 

Time Zones:
  • The time offset of attendees located in different time zones is visualized by displaying the hours scale in the attendee's row.
  • In case events are scheduled for over different timezones the grid extends to 24h.

 

Colors:
  • Hex #35556B = busy
  • Hex #FFFFFF = free
  • Hex #E6E6E6 = Out of Working hours
  • Hex #E09EBD = No information
  • Hex #BDBEC0 = border color
Rows Visible: 12 (includes All Attendees & Organizer)
Columns Visible: 12
Dimension & Alignment:
  • H = 18 px + border (1 px)
  • W = 43 px + border (1 px)
  • Space Day/Day = 3 px
  • Grid headings are aligned left
Scrolling:
  • 1 Cell per click on left/right and up/down arrow
  • All Attendees is always visible
Tooltips: On mouse over displays the tooltip of each event (same tooltip as used in the calendar views)

13. "All day event" Checkbox

Property State
Enabled: Yes
Attributes: ; If unchecked :
  • Include Event in Busy calculation
If checked
  • Disable 15, 18
  • Do not include Event in Busy calculation
  • Expand range to one whole day
EN-US: ~All day event
Ger: ~Ganzt?giges Ereignis

14. "Start Date" Date Picker

Property State
Synchronization with Grid: Changing the date has to update the grid. The grid has to display the date stated in the date picker.
EN-US: ~Start:
Ger: ~Beginnt am:

15. "Start Time" Drop Down List Box

Property State
Synchronization with Grid: Changing the starting time changes the position of Time Slot Indicator. Both have be in sync.
Disable: If 13 is selected

16. "Timezone" Hyperlink

Property State
Show: If time zones are enabled the dialog has to display a timezone link by default. The hyperlink has to display the timezone set in Lightning.
On Click: Opens the Timezone Dialog with the timezone selected, stated in the hyperlink.

17. "End Date" Date Picker

Property State
Synchronization with Grid: Changing the end date expands the Time Slot Indicator. Both have be in sync.
EN-US: ~End:
Ger: ~Endet am:

18. "End Time" Drop Down List Box

Property State
Synchronization with Grid: Changing the end time expands the Time Slot Indicator. Both have be in sync.
Disable: If 13 is selected

18. "OK" Button

Property State
Enabled: Yes
State: Default
EN-US: OK
Ger: OK

19. "Cancel" Button

Property State
Enabled: Yes
State: Normal
EN-US: Cancel
Ger: Abbrechen

20. "Help" Button

Property State
Enabled: Yes
State: Normal
On Click: Opens the corresponding help page
EN-US: Help
Ger: Hilfe
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