Logistics
- Barcelona logistics lead: Maria Solé
- Venue: TBD
- Accomodations: TBD
- Volunteer plan
- Other logistics (program printing, food & beverage, registration, volunteers, etc): under development
Key Deadlines and Timeline
| Weeks until Festival |
Date |
Deadline(s) |
|---|---|---|
| June 7 |
||
| July 5 |
||
| 16 |
July 15 |
Complete Festival planning wiki pages |
| 15 |
July 21 |
Finalize Festival team: committees & job descriptions, schedule regular calls for core team and committees. Introductory call for top participant recruits. |
| 15 |
July 23 |
Sign venue contract(s) |
| 13 |
Aug 4 |
Launch Broad Call for Program Ideas & Sneak Preview |
| 10 |
Aug 18 |
Begin Outreach/promotion/marketing push. Ideal web site launch (w/ registration, logistics, etc. schedule still TBD) |
| 9 |
Aug 25 |
Deadline for program idea submissions |
| 8 |
Sept 8 |
Complete program ideas review, research, develop workshops/plenaries/events. Secondary web site launch deadline. |
| 7 |
Sept 15 |
Program content & other collateral sent to designer & posted online |
| 4 |
Oct 6 |
Firm & implement all logistics |
| 3 |
Oct 13 |
Three weeks out. Hotel room cutoff date. All electricity, AV, catering requirements ID’ed |
| 2 |
Oct 20 |
All travel booked. |
| Nov 3 |
FESTIVAL!!! |
Detailed planning matrix linked below. Not for the faint of heart! Contact Nathan for editing permision.
Communications
Need: earned media and social media leads/working groups, designers