Logistics

Barcelona logistics lead: Maria Solé
Venue: TBD. Venue spreadsheet here.
Accomodations: TBD
Volunteer plan
Other logistics (program printing, food & beverage, registration, volunteers, etc): under development

Key Deadlines and Timeline

Weeks until Festival	Date	Deadline(s)
	June 7	~~1st Save the Date Email~~
	July 5	~~Early invitations out~~
16	July 15	~~Complete Festival planning wiki framework~~
15	July 24	Finalize Festival team: committees & job descriptions, schedule regular calls for core team and committees. Introductory call for top participant recruits.
15	July 23	Sign venue contract(s)
11	Aug 4	Finalize 20-30% program "nodes" (lead people and compelling content). Launch Broad Call to "Design and submit a node" & Sneak Preview of confirmed program.
10	Aug 18	Begin Outreach/promotion/marketing push. Ideal web site launch (w/ registration, logistics, etc. schedule still TBD). Full registration opens.
9	Aug 25	Deadline for program idea submissions
8	Sept 22	Complete program ideas review, research, develop workshops/plenaries/events. Secondary web site launch deadline. Program content & other collateral sent to designer & posted online.
4	Oct 6	Firm & implement all logistics
3	Oct 13	Three weeks out. Hotel room cutoff date. All electricity, AV, catering requirements ID’ed
2	Oct 20	All travel booked.
	Nov 3	FESTIVAL!!!

Detailed planning matrix linked below. Not for the faint of heart! Contact Nathan for editing permision.

Need: earned media and social media leads/working groups, designers