Balkans/Events:2011/Sofia/Aftermath

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Meeting notes

The link to the etherpad is here: http://etherpad.mozilla.com:9000/balkans-sofia

You can also find them here.

Goals + Next steps

  • Organization

- IRC rather than Skype
- weekly rather than bi-weekly
- short status update template to fill out by each community before each meeting
- every week, Pierros or William must identify person to volunteer to chair meeting
- time of meeting probably Monday evening - doodle survey to be sent around to arrange day/time of week

  • Localization

- each community to update their L10n team page + rigorously and regularly update https://wiki.mozilla.org/Balkans/Localization
- Mozilla Reps particularly interested in l10n should join l10n SIG https://wiki.mozilla.org/ReMo/SIGs
- cross-collaborate for l10n tools, provide tutorials, give time to help others, especially beginners

  • Regional Market Insights

- one owner of the project to be identified to drive project for all communities
- basic info page for each community will be done

  • Grow contributor base

- all participants of Balkan Meetup interested in becoming a Mozilla Rep should apply to join the program

  • Large event

- Greek community suggested we organize a large DemoParty (+200 people) + could be combined with next Balkan Meetup
- Athens and Belgrade candidate cities
- planning should begin next week

IMMEDIATE ACTION ITEMS

  • send out doodle survey to plan new meeting format [William]
  • create "weekly status update" templates to fill out by each community [William]
  • create l10n special interest group page on the ReMo wiki [Pierros]
  • find owner for regional market insights project [William]
  • meet with Kostas and with Milos to discuss DemoParty ideas for possible large event in combination with the next meetup [William]
  • explore SIP solution with Nedim for punctual voice meetings [Pierros]

Photos

Post-meetup blog posts

  • [FILL ME]]

Individual feedback

Please share your thoughts on what worked, what didn't work at the Balkan Meetup Sofia and your suggestions for improvement as we plan the next Balkan Meetup later this year.

William Quiviger

- WHAT WORKED:
  • everyone made it safely to the meetup and safely back home
  • the hotel rooms were clean and comfortable + great view of the forest nearby
  • the "closed laptop" policy was respected by almost everyone, most of the time. We're getting there...
  • there was good participation from everyone, by and large everyone was engaged
  • lots of new faces, proof that the community is growing
  • very good progress in addressing challenges Balkan communities are facing and solutions to them
  • a lot of interest in ReMo, everyone has applied and currently being mentored
- WHAT DIDN'T WORK:
  • no wifi (Kostas fortunately helped us get a somewhat functional connection by tethering an ethernet connection)
  • room was too small, no tables, very little room to move around
  • no projector on Sunday
  • coffee was not drinkable :(
  • first time in my life I am in a hotel that does not serve fruit juice for breakfast nor milk/cream for coffee
  • lunch at hotel was way too expensive for what was served
  • food during Firefox party was barely edible
  • attendance at party was low
  • poor participation of meetup attendeed in the weeks before the meetup so schedule was more or less hashed last minute by William when it should have been a collective effort
  • Bogo was absent most of the time, running all over the place and could not join in on the critical discussions on Saturday and Sunday

Bogo's Answer to William 

- SUGGESTIONS FOR IMPROVEMENT:
  • we need to plan much better as a team and work harder to get some kind of "meetup" task force to get involved in the planning process very early on
  • we can no longer have one person try to lead all the planning of the meetup, there needs to be much more delegation
  • there needs to be spcific owners for the following aspects of the meetup:
    • logistics (hotel, food, transportation, meeting room) - 2 owners
    • programme/schedule - 1 owner
    • communication and documentation (prep-meeting planning, ensuring everyone participates, shares ideas beforehand, updates wiki) - 1 owner
  • we need to have 2 full days of work so we have enough time to have presentations, discussions and hacking
    • if there is a public event, it needs to be on a third day
  • a "Balkans Meetup template documnt should be prepared as a base to work from
  • a thorough checklist should be used to make sure nothing is missed and all our bases are covered

Pierros Papadeas

- WHAT WORKED:
  • everyone made it safely to the meetup and safely back home
  • many new people, and still engaged old ones
  • very good progress in addressing challenges Balkan communities are facing and solutions to them
  • a lot of interest in ReMo, and lots of feedback
- WHAT DIDN'T WORK:
  • no wifi (thanks for Kostas we had wifi ad-hoc)
  • room was too small, no tables, very little room to move around
  • no projector on Sunday and not a nice one on Saturday
  • coffee was one of the worst ever tried
  • first time in my life I am in a hotel that does not serve fruit juice for breakfast nor milk/cream for coffee
  • lunch at hotel was way too expensive for what was served
  • food during Firefox party was barely edible
  • attendance at party was low
  • Organizing team was not obviously there. We needed to know who did all these, and Bogo needed to be more participating.
  • Not well structured schedule as the feedback before the meeting was poor.


- SUGGESTIONS FOR IMPROVEMENT:
  • TBD

Altin Ukshini

- WHAT WORKED:
  • the hotel rooms were very good with a great view from the forest
  • everyone was very friendly
  • everyone got back home safely
  • and almost everything else
- WHAT DIDN'T WORK:
  • no wifi (the epical fail)
  • very hot inside rooms, and the ventilation didn't help
  • didnt like the coffee, and there was no milk there
  • food during Firefox party was barely edible
  • attendance at party was low
  • Bogo was absent most of the time, running all over the place and could not join in on the critical discussions on Saturday and Sunday
  • THERE WAS NO DISCUSSION ABOUT MARKETING
- SUGGESTIONS FOR IMPROVEMENT:
  • we need to have 2 full days of work so we have enough time to have presentations, discussions and hacking
  • a "Balkans Meetup template document should be prepared as a base to work from
  • a thorough checklist should be used to make sure nothing is missed and all our bases are covered
  • we need to find hotels that have wifi for sure
  • I think we need to reserve a special part of our next IRC Meeting for a MARKETING Discussion for Mozilla.
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