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Mozilla South Asia Inter-Community Meet-up

Kathmandu, Nepal, 23-24 February, 2013

Mozilla South Asia Inter-Community Meetup 2013 will be happening for the first time at Kathmandu, the beautiful capital of Nepal.

Overview

The first South Asia Inter-Community meet-up will take place in Kathmandu, Nepal, on 23-24 February 2013, with the coordination from Mozilla Nepal Regional community.

South Asia is a unique region with diverse cultures and with a great community presence. The three day meet will help nurture, plan and motivate the regional communities to develop and grow.

The Mozilla South Asia meetup will bring together community leaders from the South Asia, including paid staff from across the world, to meet for 3 days of presentations, breakout sessions and discussions to plan the implementation of the Mozilla South Asia community road map for 2013 and ensure that the regional community is fully aligned with greater engagement efforts across the Mozilla organization.

The aim of the workshop is to enable Mozilla communities in the South Asia region to share and learn from each other's experience working on the Mozilla Project, improve collaboration in the future, and work on specific tasks. The event will be focused on operations & roadmap planning for each existing local communities of the South Asia.

The event will be preceded by an formal public event, which will take place in on Friday 23 February, and will be led by Mozilla Nepal local community. The aim of this public event will be to present to a large audience the Mozilla project, a preview of Firefox Desktop, Mobile, OS and initiatives like Webmaker and show how easy it is to get involved in the project.

When

  • Public event: Friday, 23 February 2013
  • Contributor Event : S

Where

Venue

Information on Kathmandu

Format & Schedule (DRAFT)

Format

[Public event]: Presentations given by staff and local community to the general public (FREE and open to everyone who registers) in university auditorium + cultural center

[Contributor event]:

  • Day 1:
    • Morning: Goals overview, community presentations and discussions
    • Afternoon: Work sprint (Bug triaging.fixing and specific l10n/SUMO/QA tasks)
  • Day 2:
    • Morning: Task review, discussion and goals update for the next 6 months

Schedule

Please find the detailed schedule here.

Work Sprint

For this meetup, we'll be focusing the afternoon of Saturday on "getting things done" where Mozilla staff will be leading several work sprints where all participants will be expected to get a specific number of tasks done by the end of the day. These tasks will be defined and explained at the outset by each work sprint leader.

Talks and Tasks Planning

As we're moving forward with planning, we're gonna make a table with all the talks and tasks for the contributor event. Until then, please use the Talks Proposal page to write in any idea you might have.

For all the other ideas, the ones that are not related specifically to meeting topics, use the Ideas page. On that page you're advised to put in suggestions for social event, food, general organization, tours etc.

Participants

Contributors

The following South Asian communities will each be represented by 2 lead contributors:

  • Bangladesh community [Mahay Alam Khan]

Mozilla Staff

  • Gen Kanai - Asia Community Manager, Mozilla

See also detailed arrival/departure times of each participant

Goals

Goals will be announced here after the end of the brainstorming session.

In the meantime you can check goals brainstorming page.

Part I: Review

  • ~20 minute breakout
  • What did we achieve/didn’t achieve?
  • How effective were the goals themselves?
    • Clear
    • Actionable
    • Measureable

Practical Info

Accommodation

Twin sharing hotel rooms booked at Hotel Yak and Yeti for 3 nights from 22-24 February.

There is complimentary Wi-Fi, morning breakfast, Airport pickup/drop included.

The check in starts at 1pm. If you should arrive sooner you can store your luggage in out luggage room. Reception is open 24/7. Check out is before 11am. Breakfast is included from 7.30 to 11am.

Also every guest will have to share a copy of credit/ debit card when you check in. 

Hotel Yak & Yeti
GPO Box no. 1016
Durbar Marg, Kathmandu, Nepal
Tel : +977-1-4248999, 4240520
Fax: +977-1-4227781/ 4227782
http://www.yakandyeti.com

Travel

Participants traveling to Kathmandu by train, bus, or car are asked to purchase their own travel and request reimbursement after the meetup is over.

Those traveling by plane need to coordinate their travel with William Q. Please contact him as soon as possible to book your flights and avoid exorbitant prices.

All participants of the contributor event are asked to arrive in Kathmandu anytime on Friday 23 February and leave Kathmandu, Nepal on Monday, 25th February in the afternoon.

Hotel cab will wait for those traveling by plane at the airport parking and will have a list of all the participants. You just go through the exit door and cross the street and you will see TBD or buses waiting for your. They will take you to the hotel.

Please fill arrivals/departures table

Food

All participants will enjoy world-renowned Kathmandu, Nepal food throughout the contributor event. The following meals will be organized and paid for by Mozilla:

  • Friday (12/03) : Dinner
  • Saturday (12/04) : Breakfast, Lunch, Dinner and şliboviţă
  • Sunday (12/05) : Breakfast, Lunch

The dinner on Friday is taking place at [link TBD] at Kathmandu downtown. They serve ...TBD

We'll have a dinner on Saturday together with our surprise guest at the [link TBD] at 20.30 sharp. It's an old Kathmandu restaurant, located very close to Kathmandu downtown. They offer different kinds of specialities, including [link TBD].

Weather

6-14 Degree Centigrade

More information here.

Getting around in Kathmandu, Nepal

[link TBD]

Map

[map link Points of interest]

Sponsorship policy

Mozilla will cover all accommodation, food and travel expenses during the contributor event. This includes hotel expenses from 23-24, breakfast, lunch and dinner.

Reimbursement policy

All participants who requesting reimbursement for their expenses need to fill out the following form and send it to William (william [at] mozilla [dot] com) along with scanned copies of all their receipts.

[link Mozilla South Asia Reimbursement Form]

NB: Please make sure to get approval from William before making any purchase

Contact persons

Gen Kanai [gen at mozilla dot com]
William Quiviger [wquiviger at mozilla dot com]


Communication

  • [link Facebook event]
  • Hashtag (we used #mozillaSA13 for the event)
  • [link Mailing list]
  • IRC channel #south-asia

Mozilla South Asia

To find more about Mozilla South Asia, local Mozilla community and their work, please visit TBD

The Web & Mobile Scene in Slovenia

  • [link TBD]
  • [link TBD]

Aftermath

Please check the postmortem page.

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