Reps/SOPs/Developer Engagement Events

This is a Standard Operating Procedure (SOP) of Mozilla Reps program, guiding MozReps on how to attend, participate in and/or organize a Developer Engagement Event sponsored by Mozilla's Developer Engagement team and which does NOT require Council budget approval.

There are dozens of interesting developer events every day, all over the world. Of course, Mozilla tries to attend as many as it can within its limited budget.

The Developer Engagement team is always keen to sponsor Mozilla Reps who would be interested in representing Mozilla at events it considers important for Mozilla to attend.

STEP 1: Being contacted by Mozilla's Developer Engagement team

Whenever the Developer Engagement team identifies an event in a country where they would like to help a Mozilla Rep attend, Robyn Chau (Dev Events Coordinator) will reach out to you at your Mozilla Reps personal email to see if you're interested in attending the event and of course to see if you can present on a specific topic.

Once you have confirmed your interest in attending a Developer Engagement Event on behalf of Mozilla's Developer Engagement team and that Robyn Chau has also confirmed that her team can sponsor you, please make sure to follow these next steps.

STEP 2: Create your Event page

Login to ReMo and go to the Events page.
Click on top right "Create event"
Fill out all information to the best of your knowledge :)
Press top right "Save event"
You are done! Now go check out Events page. It will have your event listed alongside the other awesome ReMo events!

STEP 3: Request budget and swag

Time for planning on some practicalities. In coordination with the Robyn Chau of the Developer Engagement team, you need to determine possible swag and budget needed. Do not hesitate to ask for guidance on that by your mentor. Also make sure you file the appropriate bugs well before the event, so you can have your swag and budget when you need them.

Use the appropriate forms to request Swag and/or Budget

NB: Robyn Chau will add a comment on your Budget Request bug to inform the Mozilla Reps Council that this event is approved by the Developer Engagement team that way the Mozilla Reps Council does not need to approve it. You still need to get your budget request bug validated by your mentor.

Announce your participation

In this step you should make sure that you announce your planning, and future participation on the event through all our communication channels : IRC meetings, mailing list and also consider writing a blog post. This will let your fellow MozReps know that you are planning to attend on the event and they will help you in all possible ways

Final Week check list

Make sure that 3-4 days before the event you have an updated wiki page , stating each participants responsibilities and checking you are all set for the "items to bring". Remember to update your wiki page with all the latest info even during the event. It is your planning hub! If you are having guest Mozillians arriving on your event, make sure you have all the travel info and facilitate them on all their needs. You will be a traveling Mozillian someday, so be excellent to each other :)

During the event

It's show time! As the event owner you are solely responsible for the Mozilla presence on the event, so please make sure everything run as planned and you activities run smoothly. Also check the SOP on how to set up a booth and tips on giving a Mozilla talk. As always have a lot of fun, with your fellow Mozilla Reps and Mozillians in general, and show the world what a Mozillian stands for!

Reporting back

You are exhausted. The event was tons of fun and Mozilla rocked the place. We are sure about that! But your fellow MozReps eagerly await to learn more about your presence there. When things calm down, make sure you write a blogpost about the event and Mozilla participation, and include some photos! Announce your post on our mailing list so everyone knows how you rocked! Encourage the other participants to do the same. Finally make sure the event's page is updated (and links to your posts).

Problem? Sometimes things do not work out as planned. It's normal and there's really no need to be frustrated :) If you stumble upon any problem, mishap or you need general assistance or guidance, make sure you contact you mentor or your regional coordinator. They will be more than happy to help you! (thats why they are there!)