All Hands/2015 Whistler: Difference between revisions

All Hands/2015 Whistler (view source)

Revision as of 23:09, 27 March 2015

4,221 bytes added , 27 March 2015

updates

Briannamark

Confirmed users

938

edits

@@ Line 7: / Line 7: @@
 ===Weather===
-Averages temperatures range from lows of 48 fahrenheit (9 celsius) to 70 fahrenheit (21 celsius). It can/will rain and will be cool (especially Friday night). Bring layers.
+Averages temperatures range from lows of 48 Fahrenheit (9 Celsius) to 70 Fahrenheit (21 Celsius). It can/will rain and will be cool (could even snow of Friday night since the party’s at ~6,000 feet/1,850 metres). Bring layers but a ski jacket isn’t necessary.
-=='''Travel'''==
-Travel booking will begin by the end of March for staff. For Whistler, ''most'' paid staff will book their own travel through Egencia (we're setting up a "meeting view" inside of Egencia which will make life simpler for all).
-'''EXCEPTIONS''':
+=='''Booking Travel (opens March 31st)'''==
-*Staff in our '''Taipei''' office, will use their own corporate travel agent, Swire.
+All paid staff and Elancers (MoCo only**) may begin booking their air travel to Vancouver (YVR) through a special “meeting” section of Egencia. The meeting section ensures we can meaningfully balance 1,000 of us to booking our own flights with a need to be mindful of budget. As such, we ask that you only book Whistler travel within this framework (instructions here).
+*Employees from our Taipei office will use Swire as your travel agency and Bella Su is your coordinator.
+**Mozilla Foundation employees - more information on booking travel coming soon.
+===Air Travel Guidelines (and tips)===
+Our standard travel guidelines apply (pre-populated in Egencia) when booking for Whistler. Anything booked outside of them will require approval.
+Everyone should plan to arrive in Vancouver, BC (YVR) on Monday, June 22. Exceptions are possible for those traveling on long distance flights that require an earlier arrival.
+Everyone should plan to depart from Vancouver, BC (YVR) on Saturday, June 27. '''NOTE: You will need to leave Whistler at least five hours prior to your flight. Please consider this when booking your departure.'''
+If you are traveling from afar, we recommend avoiding a layover in the United States and aiming for one in Canada. This minimizes the number of visas you will need.
+===Early Arrivals/Late Departures===
+Provided there is no incremental cost (>$100USD) to your airfare for an earlier arrival or later departure, you are totally welcome to have at it. While we have negotiated rates with some Whistler hotels for the three days prior to and the three days following our work week, they are subject to availability (NOTE: There are two big deal events going on just prior to our work week in Vancouver and Whistler, so it’s going to be tough to get a room no matter what).
+===Ground Transportation to/from YVR===
+Ground transfers via bus from Vancouver Int’l Airport to Whistler will be provided on Monday, June 22nd and from Whistler to Vancouver Int’l Airport on Saturday, June 27th only.
 ===Canadian Visas===
-http://www.cic.gc.ca/english/visit/visas.asp
+Check here to see if you need a visa: http://www.cic.gc.ca/english/visit/visas.asp
-More to come on this.
+You can request a visa invitation letter during registration You will need to provide your passport details for the letter.
-=='''Schedule'''==
+===Not paid staff?===
+If you are a vendor (paid by a company other than Mozilla or Elance), contractor, or seasonal staff, your manager must confirm your participation before you will be able to book travel. We have reached out to managers for this confirmation and will let you know when you may book your travel.
+'''Interns''' -- Participation will be coordinated by Misty Orr and Kyle Poffenroth.
+'''Volunteers''' -- Participation will be coordinated by Brian King and George Roter. They have reached out already to each team, but if you’re unsure if your team was included, please get in touch with them.
+'''Partners''' -- Invitations will be considered on a case by case basis. Please send those requests to mdouglass@mozilla.com for review.
+===New Hires===
+We have a process to identify new hires each week and will invite them to book travel (and register, once that’s live) on a steady basis. No action necessary from managers other than to let them know about the event.
+=='''Hotels & Meeting Space'''==
+We’ll try to get teams in hotels together where possible. The hotels are all close together (closer than in Portland), so even if it the numbers aren’t perfect, it should all work pretty well. We’ll kick of registration in late April and assign rooms in May.
+Everyone (including volunteers) will have individual rooms (unless you want to share). Interns will be sharing rooms.
+There is complimentary wifi in the hotel rooms and lobby spaces so everyone can work in the evenings or prepare stuff for the next day.
+=='''Mother’s Room Requests'''==
+If you need one during the week, please email bmark@.
+=='''Food'''==
+All meals will be provided and paid for centrally. It is all local, fresh and delicious. We will ensure that all food/environmental allergies are taken into consideration and will always have gluten-free and vegan options (and gfv options).
+If you have severe allergies that we need to know about; you can indicate in registration, or email mozilla@shworldwide.com
+=='''Schedule Blocks'''==
 Here is a [https://docs.google.com/a/mozilla.com/spreadsheets/d/1VBfbtDuzC7yc2MHYCk_yQB4HHgDBp70FnrB2k8WS6OY/edit#gid=0 high-level schedule] for Whistler (some things may shift but the event start and end times are firm enough to book travel).
-== '''FAQ'''==
+=='''Scheduling Tool'''==
+We will be using SCHED, an online tool to see what is happening and where. You have the option to create an account and upload a schedule into your GCal. https://juneworkweekwhistler2015.sched.org
+=='''FAQ'''==
 Please add your questions to this [https://docs.google.com/a/mozilla.com/document/d/1lBMU0wnmSL3AOm2zMf9ssK0xP3udX3kbPnSS8P6LbBU/edit?usp=sharing document]