All Hands/2015 Orlando: Difference between revisions

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 Monday, December 7 - Friday, December 11, 2015 (travel days are Monday & Saturday*) in [https://www.google.com/maps/place/WALT+DISNEY+WORLD+SWAN+%26+DOLPHIN+RESORTS/@28.3684851,-81.5606938,17z/data=!3m1!4b1!4m2!3m1!1s0x88dd7e536aa54b81:0x3200e47f9cfd0913 Orlando, Florida, USA] at The Swan & Dolphin Resort.
-''*For those countries where rest time is required on weekends (vs. work travel), Mozilla will cover a return on the next available work day, if you choose.''
+''*For those countries where rest time is required on weekends (vs. work travel), Mozilla will cover a return on the next available work day, if you choose. This needs to pre-approved and pre-arranged.''
+=='''Registration'''==
+This is an invite only event.
 =='''Booking Travel & Hotel'''==
 Travel booking will begin by the end of September. Please do not book travel or call the hotel directly.
+=='''Families and loved ones at work weeks'''==
+As a general principle, when organizing our work weeks, we look to design an experience that accommodates a variety of individual situations and requirements while also ensuring we have a productive and focused event.
+Because of our size and varied space requirements (we require 3x the breakout space of most corporate meetings), it's cheaper to book our work weeks in holiday locations -- or cities like Portland -- during off-seasons. This approach means we can get the best rates and these cities typically already have great transportation infrastructure, resources for meals and social event, proximity to a major airport, have ample hotels, etc.
+As part of planning, we work with hotels to ensure our employees, at their own expense, are able to extend their stay before or after our event, at our negotiated group rates. This makes it easier for anyone wanting to organize a getaway at the work week destination with their family and/or other Mozillians
+'''Specifics'''
+:In most cases, group discount rates apply for least three nights before and three night after our events. Reservations for those rooms are based on availability, should be requested as part of registration, and are at your expense. For those who plan getaways, our preference is for those to happen towards the end of the week. That way, when space permits, they can attend our Friday night event (typically only for adults).
+:Before you decide to invite your partner or family (thinking kids or parents, not cousins or uncles) to join you for the full week, make sure they know what is expect of you. That for the majority of the time, your attention, focus and presence will need to be on your team and on Mozilla. Meals and any full-company social events, other than the Friday party (which we will open as broadly as our space permits in most cases), will be at your expense too.
+:We will have access to advance and discounted park passes. Please wait to purchase anything until we have shared the link out.
+=='''Food & Drink'''==
+All meals (breakfast, lunch and dinner) will be provided and paid for centrally. Any other food or drink expenses (including room service and in-room minibar charges) will be the responsibility of the attendee.
+*Allergies: We will ensure that all food/environmental allergies are taken into consideration and will always have gluten-free and vegan options (and gfv options). If you have severe allergies that we need to know about; you can indicate in registration.
+=='''Out of Pocket Expenses'''==
+The intention of our work weeks are to centrally organize a structure within which teams can come together to work on deliverables and plans, to socialize, to meet and share with other teams, and generally come together as one Mozilla family, two times each year. The central organization includes meals (three/day + snacks), transportation, accommodations, and some number of social events.
+Because of that, we’d expect a very limited number, if any, of work week-related expenses for food or social events (this includes team events, room service, mini-bar charges, and food/drink costs above the vouched amounts). Any social events that are not part of our central plan will generally be self-organized and funded by participants. This is a modified policy from Portland. For specifics on meals, please go to the Food & Drink section (above). If you have questions about any of this, please reach out to bmark@mozilla.com
+===Volunteer Reimbursement via Reps===
+Volunteers attending this event may submit for visa and U.S. travel/health insurance- related costs (and other incidentals) via Mozilla Reps:
+Mozilla Reps attending this event may submit for reimbursement through the standard process.
+Mozillians who are not Mozilla Reps should contact a local Rep and the Rep will help them get reimbursed. The process is as follows:
+:Step 1: contact a Rep [https://reps.mozilla.org/people/ in your country]*
+:Step 2: once the Rep has accepted to process your reimbursement, give them an estimate of what your costs will be. If you need the funds beforehand, be sure to say that
+:Step 3: after the event, send him/her all your scanned receipts and bank details/paypal account
+:Step 4: inform the Rep once you have successfully received the funds
+=='''FAQ'''==
+Anything not covered here, please add to this and we'll answer.
 =='''Extra Curriculars'''==
 If you have one to propose, add it here with a sign up link. Note that these things are self-organized and self-funded.