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Drumbeat/events/Festival/planning: Difference between revisions
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<br> | <br> | ||
= Key Deadlines and Timeline<br><br> = | = Key Deadlines and Timeline<br><br> = | ||
{| cellspacing="1" cellpadding="1" border="1" style="width: 651px; height: 285px;" | {| cellspacing="1" cellpadding="1" border="1" style="width: 651px; height: 285px;" | ||
|- | |- | ||
! scope="col" | Weeks until Festival<br> | ! scope="col" | Weeks until Festival<br> | ||
! scope="col" | Date<br> | ! scope="col" | Date<br> | ||
! scope="col" | Deadline(s)<br> | ! scope="col" | Deadline(s)<br> | ||
|- | |- | ||
| <br> | | <br> | ||
| June 7<br> | | June 7<br> | ||
| 1st Save the Date Email<br> | | <strike>1st Save the Date Email</strike><br> | ||
|- | |- | ||
| <br> | | <br> | ||
| July 5<br> | | July 5<br> | ||
| Early invitations out<br> | | <strike>Early invitations out</strike><br> | ||
|- | |- | ||
| <br> | | 16<br> | ||
| July 15<br> | | July 15<br> | ||
| Complete Festival planning wiki pages<br> | | Complete Festival planning wiki pages<br> | ||
|- | |- | ||
| 15<br> | | 15<br> | ||
| July 21<br> | | July 21<br> | ||
| Finalize Festival team: committees & job descriptions, schedule regular calls for core team and committees. Introductory call for top participant recruits.<br> | | Finalize Festival team: committees & job descriptions, schedule regular calls for core team and committees. Introductory call for top participant recruits.<br> | ||
|- | |- | ||
| 15<br> | | 15<br> | ||
| July 23<br> | | July 23<br> | ||
| Sign venue contract(s)<br> | | Sign venue contract(s)<br> | ||
|- | |- | ||
| 13<br> | | 13<br> | ||
| Aug 4<br> | | Aug 4<br> | ||
| Launch Broad Call for Program Ideas & Sneak Preview<br> | | Launch Broad Call for Program Ideas & Sneak Preview<br> | ||
|- | |- | ||
| 10<br> | | 10<br> | ||
| Aug 18<br> | | Aug 18<br> | ||
| Begin Outreach/promotion/marketing push. Ideal web site launch (w/ registration, logistics, etc. schedule still TBD)<br> | | Begin Outreach/promotion/marketing push. Ideal web site launch (w/ registration, logistics, etc. schedule still TBD)<br> | ||
|- | |- | ||
| 9<br> | | 9<br> | ||
| Aug 25<br> | | Aug 25<br> | ||
| Deadline for program idea submissions<br> | | Deadline for program idea submissions<br> | ||
|- | |- | ||
| <br> | | 8<br> | ||
| Sept 8<br> | | Sept 8<br> | ||
| Complete program ideas review, research, develop workshops/plenaries/events. Secondary web site launch deadline. <br> | | Complete program ideas review, research, develop workshops/plenaries/events. Secondary web site launch deadline. <br> | ||
|- | |- | ||
| 7<br> | | 7<br> | ||
| Sept 15<br> | | Sept 15<br> | ||
| Program content & other collateral sent to designer & posted online<br> | | Program content & other collateral sent to designer & posted online<br> | ||
|- | |- | ||
| 4<br> | | 4<br> | ||
| Oct 6<br> | | Oct 6<br> | ||
| Firm & implement all logistics<br> | | Firm & implement all logistics<br> | ||
|- | |- | ||
| 3<br> | | 3<br> | ||
| Oct 13<br> | | Oct 13<br> | ||
| Three weeks out. Hotel room cutoff date. All electricity, AV, catering requirements ID’ed<br> | | Three weeks out. Hotel room cutoff date. All electricity, AV, catering requirements ID’ed<br> | ||
|- | |- | ||
| 2<br> | | 2<br> | ||
| Oct 20<br> | | Oct 20<br> | ||
| All travel booked.<br> | | All travel booked.<br> | ||
|- | |- | ||
| <br> | | <br> | ||
| Nov 3<br> | | Nov 3<br> | ||
| FESTIVAL!!!<br> | | FESTIVAL!!!<br> | ||
|} | |} | ||
<br> | Detailed planning matrix linked below. Not for the faint of heart! Contact Nathan for editing permision.<br> | ||
[https://spreadsheets.google.com/pub?key=0AjxBFBy6_BKAdFdwWVVndmZoNm5OazlJd29QRWw4V0E&hl=en&output=html https://spreadsheets.google.com/pub?key=0AjxBFBy6_BKAdFdwWVVndmZoNm5OazlJd29QRWw4V0E&hl=en&output=html]<br> | |||
= Communications<br> = | = Communications<br> = | ||
Need: earned media and social media leads/working groups, designers<br> | Need: earned media and social media leads/working groups, designers<br> | ||