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Fosdem:2008:Reimbursement: Difference between revisions
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We have a specific process to ensure swift payment of your expenses. We greatly appreciate you following our process. | We have a specific process to ensure swift payment of your expenses. We greatly appreciate you following our process. | ||
* Please collect all receipts and notate the expense on the back of the receipt (e.g. what and who was the expense for). | * '''Please collect all receipts and notate the expense on the back of the receipt (e.g. what and who was the expense for).''' | ||
* Use the attached reimbursement form to list all receipts, including date, type, and Euro amount. | * '''Use the attached reimbursement form to list all receipts, including date, type, and Euro amount.''' | ||
[http://wiki.mozilla.org/Image:Fosdem08_exp_rep-1.pdf#file FOSDEM 2008 Expense Report] | [http://wiki.mozilla.org/Image:Fosdem08_exp_rep-1.pdf#file FOSDEM 2008 Expense Report] | ||
* Fix each receipt (chronologically) face up on a piece of white, unlined paper with adhesive tape. | * '''Fix each receipt (chronologically) face up on a piece of white, unlined paper with adhesive tape.''' | ||
* Make a photo copy /scan for your records (if the receipts are lost in the postal service, we will not be able to reimburse). | * '''Make a photo copy /scan for your records (if the receipts are lost in the postal service, we will not be able to reimburse).''' | ||
* Please write a quick cover letter giving Mozilla your banking information. In most cases, reimbursements will be done by wire transfer. In this case, you will need to | * '''Please write a quick cover letter giving Mozilla your banking information. In most cases, reimbursements will be done by wire transfer.''' | ||
In this case, you will need to | |||
Provide the following: | Provide the following: | ||
Name on bank account | |||
Bank account number | |||
Bank contact information | |||
Swift or IBAN /BIC number | |||
If you prefer to receive a paper check, please indicate that on the cover letter and give Mozilla your postal address. | If you prefer to receive a paper check, please indicate that on the cover letter and give Mozilla your postal address. | ||
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Send all receipts and the expense cover sheet to Anne-Julie Ligneau at Mozilla-Europe. You may scan and email Anne-Julie the document - but, please still do send originals to: | Send all receipts and the expense cover sheet to Anne-Julie Ligneau at Mozilla-Europe. You may scan and email Anne-Julie the document - but, please still do send originals to: | ||
For the attention of Anne-Julie Ligneau | |||
Mozilla Europe | |||
43 rue d'Aboukir | |||
4th floor | |||
75002 Paris, FRANCE | |||
+33 1 40 41 17 68 | |||
If receipts are not clearly described and we do not receive the packet as described above, we will not be able to reimburse you for your costs. We have more than 50 reimbursements to track, so any disregard for the above process will make our job nearly impossible. We have to stick to a pretty tight procedure, so thanks for complying. | If receipts are not clearly described and we do not receive the packet as described above, we will not be able to reimburse you for your costs. We have more than 50 reimbursements to track, so any disregard for the above process will make our job nearly impossible. We have to stick to a pretty tight procedure, so thanks for complying. | ||