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Contribute/Meetup/SF Dec 2013/Breakout format: Difference between revisions
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Contribute/Meetup/SF Dec 2013/Breakout format (view source)
Revision as of 22:00, 1 February 2014
, 1 February 2014→Wednesday December 11th - SWOT + Priorities Setting
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'''11:30am - 12:30pm''' | '''11:30am - 12:30pm''' | ||
*SWOT analysis [60 mins]: an exercise where all participants are asked to identify the strengths, weaknesses, opportunities and threats related to their specific community building pillar. This will help serve as the contextual backdrop for the rest of the session. | *<u>SWOT analysis [60 mins]:</u> an exercise where all participants are asked to identify the strengths, weaknesses, opportunities and threats related to their specific community building pillar. This will help serve as the contextual backdrop for the rest of the session. | ||
**Intro on how SWOT analysis is and how it will be done [5 min] | **Intro on how SWOT analysis is and how it will be done [5 min] | ||
A large wall will be cleared and separated into 4 sections (S/W/O/T) and everyone will be given 20 minutes to write down their thoughts on post-it notes and stick them to the relevant section of the wall. [20 mins] | **A large wall will be cleared and separated into 4 sections (S/W/O/T) and everyone will be given 20 minutes to write down their thoughts on post-it notes and stick them to the relevant section of the wall. [20 mins] | ||
**Track leads will gather all post-it notes and organize them by themes/categories while the others take a coffee break [15 mins] | **Track leads will gather all post-it notes and organize them by themes/categories while the others take a coffee break [15 mins] | ||
**Track leads will then read through them to the group. Participants will be encouraged to comment on their post-its and flesh out their idea more or bring clarifications if necessary. [20 mins] | **Track leads will then read through them to the group. Participants will be encouraged to comment on their post-its and flesh out their idea more or bring clarifications if necessary. [20 mins] | ||
'''1:30pm - 3pm [90mins]''' | '''1:30pm - 3pm [90mins]''' | ||
*Setting Priorities [45 mins] : track leads will drive a discussion with their teams and ask them to come up with the top 5 items from the strengths, weeknesses, opportunities, threats that need to get tackled in 2014 | *<u>Setting Priorities [45 mins]:</u> track leads will drive a discussion with their teams and ask them to come up with the top 5 items from the strengths, weeknesses, opportunities, threats that need to get tackled in 2014 | ||
*<u>Carousel share back [45 mins]:</u> Once the 5 priorities are identified teams will present their priorities and gather feedback from the others. To do this, a "carousel" will be organized: | |||
**each breakout team will designate 5 presenters and 5 note-takers and have their own booth | **each breakout team will designate 5 presenters and 5 note-takers and have their own booth | ||
**all participants will then be regrouped in 5 "carousel teams", chosen randomly (team A, B, C, D and E) - NB: presenters of the same breakout team cannot be in the same carousel team | **all participants will then be regrouped in 5 "carousel teams", chosen randomly (team A, B, C, D and E) - NB: presenters of the same breakout team cannot be in the same carousel team | ||
**each carousel team will stand at one booth for 7 minutes and the relevant presenter at each booth will have to present their priorities, and (s)he will be flanked by a note-taker tasked to write down all feedback gathered. | **each carousel team will stand at one booth for 7 minutes and the relevant presenter at each booth will have to present their priorities, and (s)he will be flanked by a note-taker tasked to write down all feedback gathered. | ||
**once the 7 minutes are up, <u>each team moves clock-wise to the next station</u>. | |||
**once the 7 minutes are up, each team moves clock-wise to the next station | |||
===Thursday December 12th - Drafting of Action Plans=== | ===Thursday December 12th - Drafting of Action Plans=== | ||