Reps/SOPs/Budget/Special Cases/Staff: Difference between revisions

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Revision as of 19:37, 29 September 2023

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-=Sponsoring a community event=
+{{Warning |1= With effect from 1st September 2023, the Mozilla Reps program was closed and activities ended.|title= With effect from 1st September 2023, the Mozilla Reps program was closed and activities ended.}}
-The aim of the Reps program is to empower volunteers and help everyone at Mozilla have an impact. If you are a staff member who wishes to work closely with the community and have allocated budget for this, the Reps program offers the platform for creating events, requesting budget and reimbursing volunteers. This type of events are considered "Special events".
+==Staff partnering with a Rep to run an event funded by their team==
-If you are a staff member wishing to work with the community and don't have allocated budget for events, you as a Rep or the Rep you are working with can always request a budget via the Reps budget request process and get your event approved by the council. To learn more check out [[ReMo/SOPs/Budget|Budget documentation]].
+The Mozilla Reps program offers a unique platform to organize events, book travel/hotels, process payments and reimburse volunteers. These types of "staff-sponsored" events are considered "Special events" in Reps jargon.
-{{admon/note|Reps budget means council approval. The alternative to Staff sponsorship|The Reps program has an allocated budget for community initiatives. The democratically elected council approves the use of the funds. No staff member can decide how these funds will be used, it is solely the decision of the council. However as a Rep staff member you can always request budgets from the council.}}
+NB: If you are a staff member wishing to work with a Rep to run an event but '''don't''' have allocated budget for events, you can always ask the Rep you're working with to request a budget using the standard Reps budget request process. To learn more, [[ReMo/SOPs/Budget|read more here]].
+[[File:Special_case_soponsorship.png|framed|center]]
+{{admon/note|Reps budget means council approval. The alternative to Staff sponsorship|The Reps program has an allocated budget for community initiatives. The Reps-elected Council approves the use of the funds. No staff member can decide how these funds will be used, it is solely the decision of the Council. However as a Rep staff member you can always request budgets from the council.}}
+==How it works ==
-==Special events process ==
 The special events use the same exact process as the other events. The only difference is that the budget used to fund them comes from a functional team within Mozilla.
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 #Rep creates event in the portal and submits budget request indicating that it's special on the whiteboard and putting the staff sponsor in CC
 #A Staff member reviews the budget, confirms that their team has the funds and approves/doesn't approve the budget in the bug.
-#Reps program managers signs budget off
+#Reps program manager (Rosana) signs budget off
-#Reps program coordinator takes care of reimbursing the contributors and keeping them accountable.
+#Reps program coordinator (Konstantina) takes care of reimbursing the contributors and keeping them accountable.